Minutes - Environmental Policy Board - 11/04/2013

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Board Member Prendergast questioned when the GreenStep Cities resolution would come before the Council. Associate Planner /Environmental Coordinator Anderson noted that the earliest that item would come before the Council would be November 26 He confirmed that item could not become a subcommittee until the status is known. He believed the expo and community involvement would be critical subcommittees to form. Chairperson Max agreed that those two subcommittees would be at the top. He also believed that the tree sale could be included as discussion needs to occur regarding reasons whether or not to continue with the sale. Board Member Prendergast confirmed that the next step would be to identify which subcommittee Board Members would like to join. It was the consensus of the Board to form an environmental expo subcommittee composed of Board Members Prendergast and Hiatt; a tree sale subcommittee composed of Board Member Bentz and Chairperson Max; public education/communications subcommittee composed of Board Members Lewis, Stodola, and Valentine. Associate Planner /Environmental Coordinator Anderson asked that any updates from the subcommittees be provided to him the Wednesday prior to the next meeting date in order to incorporate the information into the Board packet. He advised that he would amend the agenda to include updates from the subcommittees and possibly a GreenStep Cities item. He encouraged the Board to reach out to him if additional information or resources are needed. Councilmember LeTourneau referenced the layout of the cases included in the Board packet, which could be used to format public education and communications. Chairperson Max asked that each subcommittee identify a spokesperson that will provide the update at the regular Board meeting. He asked that Associate Planner /Environmental Coordinator Anderson forward the template for cases so that the subcommittee updates could be provided in the same format. Board Member Bentz confirmed that an update should be provided to Associate Planner /Environmental Coordinator Anderson via Microsoft Word. 6. BOARD / STAFF INPUT Board Member Lewis commented that he will most likely be attending the GreenStep Cities meeting the following week. Board Member Bentz referenced the added encryption that will be occurring soon and noted that will limit the ability of some residents to access that channel. Councilmember LeTourneau noted that he belongs to the Quad Cities Cable Commission and can follow up on the item in addition to Associate Planner/Environmental Anderson following Environmental Policy Board / November 4, 2013 Page 5 of 6