Agenda - Council - 12/10/2013 - Laserfiche WebLink

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agreement between Anoka County and the City of Ramsey including project purpose, method of delivery, estimated costs, fund disbursements, any maintenance considerations, and termination of the agreement. This project is proposed for construction the summer/fall of 2014, beginning after schools recess for the summer to minimize impacts to bus routes. Motion to recommend that the City Council approve the draft JPA with Anoka County for CSAH 5 / Alpine Drive Intersection Improvements, as written. Discuss Bunker Lake Boulevard and Highway 47 Intersection The Committee discussed problems with the signal going out at the Bunker Lake Boulevard and Highway 47 intersection, which greatly impacts Ramsey's residents and asked if there is an upcoming project to address those issues. Staff stated Mn/DOT has been contacted and Anoka County Highway Department has been copied. City and Mn/DOT staff will discuss the possibility of improvements to relieve congestion. After that discussion, the City will contact Anoka County. 5.02: Consider Change in Institution Community Work Crew (ICWC) Contract Public Works Superintendent Riemer reviewed the staff report and explained that over the past several years, the City has contracted with the Department of Corrections to use an Institution Community Work Crew (ICWC) of six to eight inmates and a guard/crew leader to help with various public works activities such as mowing, striping athletic fields, cutting down diseased/damaged trees, etc. Under the current contract, the ICWC works one day a week for six to seven hours. The price of the current contract is $20,175 and due to expire on December 31, 2013. The Department of Corrections has informed the City it is not able to renew the contract as other cities are requesting crews for additional days. The Department of Corrections has offered a new contract to provide a crew on an as needed basis at no cost to the City until a crew is utilized. The cost would be $475 per day for Monday through Thursday and $67.50 per hour for each overtime hour worked. Because of their four -day work week schedule, Friday is considered overtime. Staff recommends entering into a one year contract with the Minnesota Department of Corrections for the occasional hire of their work crew on an as needed basis and to work with Finance to reallocate funding in the 2014 general fund budget for either contracted services or temporary seasonal help. Motion to recommend that the City Council enter into a one year contract with the Minnesota Department of Corrections for the occasional hire of their work crew on an as needed basis and direct staff to work with Finance to reallocate funding in the 2014 general fund budget for either contracted services or temporary seasonal help. 5.03: Approve Utilization of Web -Based Reservation System for Parks Parks and Assistant Public Works Superintendent Riverblood reviewed the staff report and explained the City currently uses Outlook Calendar to schedule the public's and Anoka Ramsey Athletic Association's (ARAA) reservations for park facilities. To improve efficiencies, staff recommends migrating to a web -based system for the public to reserve these facilities. Staff explained the City's park facilities will be listed and staff would sign off on the reservation once it is confirmed the use is appropriate. Staff estimates that for lower reservation months, the cost to the City may be $8 per month and for higher reservations months, the cost to the City may be $16 per month, resulting in an annual cost of $128 to $200. Motion to recommend that the City Council approve proceeding with a change to an on-line park facility reservation system beginning immediately internally and going "live" in January 2014. 5.04: 2014-2018 Capital Improvement Plan (CIP)