Agenda - Council - 09/25/1990 - Laserfiche WebLink

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I I I I I I I I I I i I I I I I I ! I DECENTRALIZED BRUSH CHIPPING PROGRAM By: Sandra Ashley, Finance Officer James Gromberg, Project Manager Background: The second year of the Decentralized Brush Chipping Program, funded by Metropolitan Council, is drawing to a close. On April 24, 1990, City Council approved the plan for this program that included contracted services for the chipping at a total amount of $24,000.00 The contract was awarded to Outside Services, Inc. for an amount of $20,000.00 and the City's purchase order #2484 was issued for this not-to-exceed amount. With billings through September 14, 1990, total invoicing submitted against this purchase order is $19,956.76 All residents that signed up for the program have not been served, and Outside Services estimates an additional seventy-six hours will be required to complete this year's program. Based on a one-person crew, this completion estimate would increase the contract by approximately $2,850.00 or bring the contract total to $22,850.00 This amount is still under the $24,000.00 budget amount for chipping services approved by City Council and Metropolitan Council. Work on this program has been halted pending Council approval of the additional services. At tonight's meeting, additional information as to the status of this program will be presented. Recommendation: Staff recommends the chipping service contract be increased to an amount not-to-exceed $23,000.00 to assure all residents that signed up for the program are served. Council Action: Motion to Adopt/Not Adopt Resolution 90-09- authorizing an increase in the contract for the brush chipping services to an amount not-to-exceed $23,000.00 Review Checklist: City Administrator City Attorney City Engineer Community Development Director Public Works Supervisor jmt/9/20/90 X Chief of Police Finance Officer X Planning & Zoning Commission Park & Recreation Commission Project Manager X