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MEMORANDUM <br /> <br />TO: <br /> <br />Mayor and Councilmembers <br /> <br />CC: <br /> <br />FROM: <br /> <br />RE: <br /> <br />Sandra Ashley, Acting City Administrator/Finance Officer <br />Penny Ott, Administrative Coordinator ,(~ <br />Voting equipment purchase and maintenance agreement <br /> <br />DATE: <br /> <br />February 6, 1991 <br /> <br />On January 15, 1991 a meeting of city clerks was held at Blaine City Hall to discuss the <br />maintenance agreement options for the new ES-2000 Accu-Vote equipment. At that meeting, <br />representatives from Unisys were present to respond to our questions and concerns. The <br />following is a summary of the maintenance options available for continued hardware support of the <br />Accu-Vote units: <br /> <br />Option 1: On-,site Pre-election Checkout <br /> <br />a) $340 per unit for an election (calendar) year. Two elections per year maximum. <br />b) A trained, experienced customer engineer fully inspects each Accu-Vote unit in ballot box at <br /> our office. <br />c) Complete diagnostics are run on each unit. <br />d) All units are repaired with parts replaced at no extra charge. <br />e) $145 per hour for additional maintenance of units beyond two elections within the hours of 8 <br /> a.m. to 5 p.m. weekdays (2 hour minimum charge). Parts included. <br /> <br />Option II: Central Maintenance Service/Off-site Repair <br /> <br />a) $220 per unit for an election (calendar) year. <br />b) Customer is responsible for running diagnostic tests on units determining which units need <br /> customer engineer's attention. <br />c) Customer bears responsibility of delivering or shipping of units to Unisys Central Service <br /> Center. Customer bears costs of loss or damage in transit. <br />d) Otherwise, Option I specifications are applicable. <br /> <br />Option III: Election Day Coverage <br /> <br />a) <br /> <br />Customer charged on time and parts basis to be billed at the current hourly rate for terminal <br />products. <br />Time: $175 per hour within the hours of 8 a.m. to 5 p.m. weekdays (2 hour minimum charge). <br /> <br />Parts not included. <br />Parts: Part Description <br /> Ballot deflector <br /> Deflector motor <br /> Deflector coupler <br /> ROM chip <br /> PCA, capacitor <br /> Printer unit <br /> Scanner unit <br /> Power supply <br /> Cable internal <br /> Cable LCD <br /> Cable reader <br /> Display LCD <br /> PCA, CPU <br /> Time clock <br /> Ballot box lock <br /> <br />Unit List Price <br /> $ 1,620 <br /> 540 <br /> 180 <br /> 390 <br /> 300 <br /> 546 <br /> 9,360 <br /> 3,510 <br /> 156 <br /> 156 <br /> 156 <br /> 390 <br /> 9,360 <br /> 720 <br /> 42 <br /> <br /> <br />