Agenda - Council - 08/13/1991 - Laserfiche WebLink

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review. In that this is a tax increment project and each subsequent year that passes without completion of the project costs in the neighborhood of $50,000 to $100,000 in lost tax increment, we are of the opinion that it is the most efficient use of City dollars to contract for this engineering work in order to make the lots available for the next construction season. If City Staff conducted the work it would delay lot availability to 1993 and at the same time, fully encumber our staff and not allow for work on other projects such as the McKinley Street project. Recommendation: Each of these fin'ms come with inherent advantages and disadvantages. For instance, if we were to award the work to Hakanson Anderson, certainly they are the most accessible firm in that they are located in Anoka while the other two are in Plymouth and St. Paul. Also, their not-to-exceed basic service bid is lower than the other two firms. Since they have conducted the preliminary design for the trunk sewer work, they are probably most familiar with the project at this point and wouldn't have to spend any time in becoming familiar such as will be spent by either of the other two finns. (However, each of these two firms think that this represents about $1,000 of time). Finally since Hakanson Anderson has been in the area and with this project for some period of time and since they are most familiar with the project scope and issues related to the project, their basic service bid and field service estimate is likety based upon a higher level of knowledge than from the other two firms. Working with either of the other two firms affords the City Council the opportunity to become familiar with another firm and vice versa which allows for greater flexibility in engineering assignments in the future. The McCombs firm has the lowest total cost bid and estimate of the three firms and they have conducted some preliminary engineering for the developer of the Cedar Hills Addition. Therefore, they are already somewhat familiar with the project. The Maier Stewart firm has the advantage of having staking crews located in Anoka and Elk River as well as field technicians in both St. Francis and Coon Rapids which allows for a fairly immediate response for on-call situations. This firm has also supplied us with the longest municipal client list on which are included several cities in the Anoka County area. Staff is concerned that this is a somewhat complex project in that it deals with five different subdivisions through which trunk or lateral work will be constructed and four different subdivisions for street improvements. Therefore, familiarity with the trunk work as well as the first phase improvements are important to us. Council is reminded that there are three subsequent phases which are intended to occur in each subsequent year (1993, 94 and 95) and therefore there are additional opportunities proposed to dole out work to various engineering firms. We are certain that either of these three firms could do quality work for us and therefore it becomes an issue of how committed the City Council is to providing an opportunity for engineering services to be received of a firm other than Hakanson Anderson Associates, Inc. In any case, Staff recommends that, by motion, Council authorize the City Administrator to negotiate and enter into a contract with one of these three firms pursuant to the letter attached from Steve Jankowski to the engineering firms and pursuant to the bids and estimates as supplied by the firms. A second motion which will be requested of Council is to pass upon a resolution supplied by Bond Counsel Holmes & Graven. Tuesday evening passage of this resolution reacts to a new requirement, which is now a legal requirement for reimbursement for project expenditures through issuance of an eventual bond sale. Since this is contemplated to be the case in this public improvement project, it becomes a legal requirement to pass upon this resolution. This resolution will be sent to Council under separate cover. I I I I I I I I I I I I I I I I