Agenda - Council - 08/13/1991 - Laserfiche WebLink

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*Use an existing district-wide board or council, after amending its membership to assure representation from all participants. (i.e. the Community Education Advisory Council). 'There should be a clear chain of command for the recreation position. The person should have someone to report to tor day-to-day decision-making and interpretation of priodty tasks, appropriateness of requests on his/her time, etc. tn addition to having a person to report to for day- to-day concerns, the person would also report to the governing board. FISCAL AGENT: A fiscal agent for the program will need to be agreed upon, with payroll, benefits, office costs, revenues, etc. all flowing in and out of that fiscal agent. It is recommended that the fiscal agent be: one of the participating governmental units. There should be clarity about how program costs and revenues are handled, and by whom. For : example, the staff would be expected to plan recreational programs for youth and adults at recreational facilities in the vadous communities. These programs would generally have participation fees and paid staff. Would all revenues and all expenditures for such programs be handled by the fiscal agent, or stay in the budget of the host community? Some programs generally create deficits rather than completely covering costs. Examples include: ' Summertime recreational programs for youth. It is common for example with the Elk River: Recreation program to provide a free t-shirt to each child that participates. In the past, we have not attempted to recoup that cost--the City simply pays for the shirts. It is recommended that this area be clarified as well. The options include having the local community cover such deficits, and approving the specific programs and fees prior to implementation. *Programs that do not generate revenue, but that incur expenses. Outdoor ice rinks are a good example. Generally these programs are already provided by local municipal governments. A participating government may wish to have the new recreation person coordinate some aspects of their outdoor dnk, such as hiring staff, determining hours of operation and rules, and coordinating with local parks personnel regarding timely flooding, etc. However the costs of operation should continue to stay with the local government, and not be brought into the fiscal agent budget. LOCATION OF OFFICE: The office will need to be able to provide for the basic needs of the two people. A public building that is accessible, telephones, copier machine, computer, etc. will all be needed. A City Hall, the SchoOl District Office, and the Community Education Center are options that come to mind. Other questions that you have? Next steps in the process? Next meeting date? I I I I I I I I I' I I I I I I I I