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CASE # 2 <br /> <br />1991 Data Process Capital Expenditure Budget <br />By: Sandra Ashley Helling, Finance Officer <br /> <br />Background: <br /> <br />The following items were contained in the Adopted 1991 capital budget for the sub-function <br />#1192 - Data Processing: <br /> <br /> Software upgrade - Enfors (MOC) $4,000.00 , ~q Off'~r~. <br /> Assessor's remote terminal ..$.000 o0 %~' 02~,/ <br /> Total capital Outlay $9,000.0o <br /> <br />Observations: <br /> <br /> Earlier this month our Police Chief was advised the lvJ.OC softw, ear update is sc d r <br /> installation in December of. gL~991~w, jd~bil~ 199~2~----At the same time MaSys advised the <br />~4ms-t u , or the software plus $650 for installion/training. The total cost will be <br /> $6,150. As this update is mandatory (the State will not support unless the update is installed), <br /> the 1992 budget should be funded accordingly in the amount of $6,150.00 <br /> <br />The assessor's remote terminal is for direct hook-up to the County. This item was originally <br />requested in the amount of $10,000 and reduced by $5,000 by the former City Administrator <br />during the final budget balancing sessions. The hook-up is not currently available from the <br />county, and we have not been advised as to when this enhancement will be available. In any <br />case it would appear it will not be available during 1991, but when it does become available <br />the cost will be more than the budgeted amount provided at $5,000.00 <br /> <br />No dollars were requested or budgeted for replacement data processing equipment. Currently <br />we have two CRT screens that need to be replaced as they do not focus properly and this <br />could create difficulty in the continued use by two of our staff members. These screens are no <br />longer under warranty. <br /> <br />Recommendation: <br /> <br />It is recommended the specific items of Enfors software upgrade and the assessor's remote <br />terminal be deleted from the 1991 budget, and capital outlay budget total be reserved for <br />replacement equipment as required. <br /> <br />It is further recommended that the Administrative Coordinator and Finance Officer research <br />and recommend to the Budget Committee suitable replacements for the two CRT screens that <br />need to be replaced. <br /> <br />',:,mmittee Action: <br /> <br />Direct the Administrative Coordinator and Finance Officer to research and recommend to the <br />Budget Committee at the next budget meeting suitable replacements for current equipment <br />that needs to be replaced. No additional equipment is planned at this time. <br /> <br />Review Checklist: <br /> <br />Administrative Coordinator <br /> <br /> <br />