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CASE # 1 By: General Fund Budget Status Sandra Ashley Helling, Finance Officer Background: r':;,~' General Fund Interim Financial Report for the period ended 04/30/91 are ,dtached. The individual cost center (or sub-function) reports have been submitted under separate cover. Observations: If all revenues and expenditures were realized equally throughout the year, our actual as a percent of budget for April 30, 1991 would be approximately 33% in all categories. As this is not the case, the 33% measure is a guideline only for the expenditure side. The actual operating expenditures of cost centers or categories that currently exceed 33% of budget are : #1 11 4 Charter Commission As the total budget for this commisison is $100, the $46 expenditure year-to- date is not considered a significant variance. #1 1 41 Elections While this cost center is sitting at 77% of budget, the expenditures realized to date included those of the special election. It should be noted the City has requested and received reimbursement in the amount of $3,933 from the County for the special election (see page 2 of the Interim Financial Report) thereby actually producing net (or City Cost) of election expenditures to $231 or 4% of budget. As the year progresses it may be appropriate to amend by budget by increasing revenues and expenditures in the amount of $3,933.00 #5612 Shade Tree Disease Control The April 91 expenditures included $432 for tree seedlings for Arbor Day. As this expenditure is 4% of the total budget, its timing impacts the statistics. In addition, our Environmental Specialist works twenty hours per week on average over the ),ear; however, actual hours are dependent upon the activities scheduled. This can result in variances from budget during interim months. Expenditures for Debt Service This category is actually right on budget at 50% and reflects the January tst and April 1st payments made on the property purchased from Mr. and Mrs. Holasek. This is the property sometimes referred to as the "Back Forty" behind the Municipal Center. The original purchase price (02/03/89) was $60,000 and the Agreement's principal balance is now $30,622.