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CASE # 4 By: General Fund Budget Status Sandra Ashley Helling, Finance Officer Background: The General Fund Interim Financial Report for the period ended 05/30/91 and the sub-function or cost center expenditure reports are attached. Observations: If all revenues and expenditures were realized equally throughout the year, our actual as a percent of budget for May 31 1991 would be approximately 42% in all categories. As this is not the case, the 42% measure is a guideline only for the expenditure side. The actual operating expenditures of cost centers or categories that currently exceed 42% of budget are : #1114 Charter Commission As the total budget for this commisison is $100, the $46 expenditure year-to- date is not considered a significant variance. #1141 Elections While this cost center is at 77% of budget, the expenditures realized to date included those of the special election. It should be noted the City has requested and received reimbursement in the amount of $3,933 from the County for the special election (see page 2 of the Interim Financial Report) thereby actually producing net (or City Cost) of election expenditures to $231 or 4% of budget. As the year progresses it may be appropriate to amend by budget by increasing revenues and expenditures in the amount of $3,933.00 #2250 Civil Defense A budget amendment is in process to provide funding for the maintenance contracts. Once this adjustment is made, this sub-function will again be within budget. #5612 Shade Tree Disease Control The position of Environmental Specialist is allocating more hours to this function than originally budgeted. As the total hours worked by the Environmental Specialist is to be within budget, it appears this budget should be increased for this sub-function and another decreased. Staff will review the budgeted hours and current status and report back at the next Budget Committee Meeting.