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Option # 1 - Accept Staffs recommendation of choosing vendor Integra - the city's current provider <br />Option #2 - Select another vendor as outlined above, but at an additional cost <br />Option #3 - Choose no vendor at this time and wait until the current phone system fails. This option is not <br />recommended as not only would this be costly, due to down time and repair time, but the residents would also be <br />denied timely service. <br />Funding Source: <br />A phone replacement system was included in the 2014 General Fund Budget in an amount not to exceed of <br />$105,000. <br />Recommendation: <br />Staff recommends that the City purchase the MiTel Telephony System with Integra as the recommended vendor in <br />the amount of $82,316.25 for the purchase of the phone system and 5-year maintenance contract (1st year cost of <br />maintenance is zero). <br />City staff has been researching phone systems since 2012 in order to find a reliable and advantageous system, as <br />well as a vendor and support team with the longevity that we are looking for. Integra currently offers great support <br />on our current system, but also comes highly recommended by other cities in the area as does the MiTel system. <br />The MiTel system contains all of the existing features we currently utilize as well as many new ones that would be <br />incredibly useful to city staff. The system is very intuitive, from staff use (phones) to system support <br />(programming/management). Also note, the MiTel system is the newest generation of our existing Inter -Tel phone <br />system, resulting in a smoother transition for users. It is also very reasonably priced. <br />Action: <br />Adopt Resolution # 14-02-032 entering into agreements with Integra (contingent upon approval from City Attorney) <br />for the purchase of a phone replacement system and related 5-year maintenance plan in the amount of $82,316.25. <br />Integra Purchase Agreement <br />Integra Maintenance Agreement <br />Resolution Authorizing Purchase <br />Pricing <br />Attachments <br />Form Review <br />Inbox Reviewed By Date <br />Kurt Ulrich Kurt Ulrich 02/06/2014 07:46 AM <br />Form Started By: Diana Lund Started On: 01/29/2014 10:27 AM <br />Final Approval Date: 02/06/2014 <br />