Agenda - Council Work Session - 04/08/2014

Home

Municode Page 3 of 5 (d) Agendas. An agenda of business for each regular meeting shall be prepared by the clerk or the clerk's designated representative and filed in the office of the clerk. The agenda shall be prepared in accordance with the order of business and copies thereof shall be delivered to each board or commission member as far in advance of the meeting as time for preparation will permit. No item of business shall be considered unless it appears on the agenda for the meeting, but the commission or board may, in its discretion, consider matters not appearing. (Code 1978, § 2.03.03; Ord. No. 92 -04, 6-12-1992) Sec. 2 -158. - Chairperson and vice - chairperson. (a) Election. The board or commission may create and fill offices as it may determine and create subcommittees as it deems necessary to accomplish its purpose. (b) Chairperson duties. A chairperson shall be selected annually by a majority vote of the board or commission from its appointed members and may be removed by a majority vote of the board or commission. The chairperson shall have the following responsibilities in addition to those otherwise described in this section: ( Preside over all meetings of the board or commission. ( Appear or appoint a representative to appear, as necessary, before the city council to present the board or commission's viewpoint on matters as it relates to business under consideration by said board, commission, or city council. ( Review all city council and other advisory board or commission minutes and inform the board or commission of matters relevant to its function. ( Provide liaison with other governmental and volunteer units on matters relating to the board's or commission's function. (5) Ensure preparation of agendas for each board or commission meeting. (c) Vice- chairperson duties. The vice- chairperson shall act in the absence of the chairperson and shall perform the duties of the chairperson whenever the chairperson is unable to attend a meeting, has resigned or is incapacitated and until a new chairperson is elected. (Code 1978, § 2,03.04; Ord. No. 92 -04, 6-12-1992) Sec, 2 -159. - Duties, responsibilities and objectives. (a) Planning commission. The primary objective of the planning commission is to advise the city council on land use concerns and other duties conferred upon it by this chapter or the city council. In addition, the planning commission shall serve as the planning agency and shall have the powers and duties given such agencies by Minn. Stats. §§ 462.351 to 462.364. The planning commission shall also serve as and be given the powers of the board of appeals and adjustment. Appeals to the board of appeals and adjustment may be taken by any affected person upon compliance with the procedures established by the zoning ordinance. The primary objective of the board of adjustment and appeals shall be to hear and decide appeals where it is alleged that there is an error in any order, requirement, decision, or determination made by an administrative officer in the enforcement of the zoning ordinance as well as to review and approve /deny variances from the provisions of chapter 117 where strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration. The planning commission shall be given the powers and duties given such agencies by Minn. Stats. § 462.357. (b) Park and recreation commission. The primary objective of the park and recreation commission is to monitor and reflect the attitudes and concerns of the citizens of the city relative to the park system and recreation programs, and to advise the city council of citizen http: // library. municode .com /print.aspx ?h= &clientID =14286 &HTMRequest = http %3a %2 f%... 4/3/2014