Agenda - Council - 04/08/2014 - Laserfiche WebLink

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CC Regular Session Meeting Date: 04/08/2014 By: Jo Thieling, Administrative Services 4. 11. Information Title Adopt Resolution #14-04-069 Appointing IT Coordinator Jason Fredrickson as Director and Assistant to the City Administrator Patrick Brama as Alternate Director to the Local Government Information Systems (LOGIS) Board Purpose/Background: Purpose: To appoint a Director and Alternate Director to serve on the LOGIS Board of Directors. Background: The City of Ramsey has been a member of the Joint and Cooperative Agreement with Local Government Information Systems (LOGIS) at least since 1987. The Agreement with LOGIS talks about the "Board" and membership on the Board. The agreement defines Board as the Board of Directors of LOGIS, consisting of one director from each governmental unit which is a member of LOGIS. Each member is entitled to one director who shall have one vote. Each member shall also be entitled to one alternate director who shall be entitled to attend meetings of the board and who may vote in the absence of the member's director. Directors and alternate directors shall be appointed by the Council of each City. Directors and alternate directors shall be appointed to serve until their successors are appointed and qualified. The director has the authority to vote on approval of the yearly LOGIS budgets and other services, contracts and assessments. In most cities, the appointment is the IT Manager, Finance Director, or City Administrator. Staff received communication from LOGIS inquiring who the Board of Director's contact is for the City of Ramsey. In researching past documents, it appears that the last formal appointment by resolution was made in 1987, when the Council appointed the then City Administrator as Director and the Finance Officer as Alternate Director. It is staffs recollection that in the most recent past, former IT Manager Dean Bush attended the Board meetings as Director, and former Assistant City Administrator Heidi Nelson would attend on occasion as Alternate, on behalf of the City of Ramsey. Currently, the City's IT Coordinator, Jason Fredrickson, attends all the IT meetings and has most contact and works most closely with LOGIS. It seems most logical to appoint Jason as the Director, and based upon past appointments, delegate Assistant to the City Administrator Patrick Brama as the Alternate Director. Following this appointment by Council, staff is suggesting the LOGIS appointment be added to the Organizational Resolution that is adopted annually. Action: Motion to adopt Resolution #14-04-069 Appointing IT Coordinator Jason Fredrickson as Director and Assistant to the City Administrator Patrick Brama as Alternate Director to the Local Government Information Systems (LOGIS) Board Resolution for LOGIS appointments Attachments Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 04/02/2014 09:23 AM Form Started By: Jo Thieling Started On: 04/01/2014 10:44 AM Final Approval Date: 04/02/2014