Minutes - Council - 03/25/2014 - Laserfiche WebLink

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7.04: Consider Accepting Plans and Specifications and Authorizing Advertisement for Bids for 2014 Street Maintenance Program City Engineer Westby reviewed the staff report and recommendation to accept plans and specifications and authorize advertisement for bids for the 2014 Street Maintenance Program, as proposed. It was noted the estimated total cost for all improvements identified with the 2014 Street Maintenance Program total $504,028. Program A (crackseal) improvements total $34,209; Program B (sealcoat) improvements total $264,849; and, Program C (overlay) improvements total $472,371. Estimated costs also include: 10% contingency costs of $37,143; 5% indirect costs for administrative, financing, and legal costs totaling $18,572; and, 18% engineering costs totaling $76,884. It was noted the 2014 General Fund includes $500,000 for street maintenance projects and no assessments are proposed to fund any portion of the 2014 Street Maintenance Program. City Engineer Westby explained that if needed, the project scope can be reduced to remain within budget. The Council expressed its frustration that the City remained $2 million behind in road improvement projects. The option was raised to use part of the $522,000 from 2013 instead of reducing the project scope should bids exceed $500,000, With regard to the Council's desire to develop a long -term solution to generate enough revenue to keep pace with road maintenance needs, City Administrator Ulrich reported the Charter Commission will meet on April 17, 2014, to address the Council's revised Charter language. Motion by Councilmember Johns, seconded by Councilmember Kuzma, to accept plans and specifications and authorize advertisement for bids for the 2014 Street Maintenance Program. Motion carried. Voting Yes: Mayor Strommen, Councilmembers Johns, Kuzma, Riley, and Tossey. Voting No: None. Absent: Councilmembers Backous and LeTourneau. 8. MAYOR, COUNCIL AND STAFF INPUT City Administrator Ulrich reported on staffs work with the bonding bill to secure funding for the Highway 10 interchange. He announced upcoming meetings, events, and reported on repairs made to frozen water and sanitary sewer lines. Mayor Strommen reported on meetings with the City's legislative delegation relating to funding for the Highway 10 /Armstrong Boulevard interchange, noting all remain optimistic. 9. ADJOURNMENT Motion by Councilmember Tossey, seconded by Councilmember Johns, to adjourn the meeting. Motion carried. The regular meeting of the City Council adjourned at 7:55 p.m. City Council / March 25, 2014 Page 6 of 7