Agenda - Council Work Session - 05/27/2014

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Alexander Ramsey Room: $22,000-$26,000 - Replace poorly performing, costly to maintain, eight year old projector. - As a result of new industry standards, existing projector screen will need to be replaced (wide screen); to compliment new projector. - Replace amplifiers (picture quality), new HDMI ports. (+) Properly performing projector, reduced light bulb replacement costs, minor staff time savings NOTE: one quote is attached for the first three projects. With Council direction to move forward, Staff will obtain at least one more quote for each project. Public Area Security Cameras: $1,500-$2,500 - Several new security cameras that will cover entrances to the building, reception area, and Building Department area. - Staff is proposing to combine this project with an existing/pending Police Department project (known as the "VELM System"); which will save an estimated $6,000 (if this project was done separately). - The PD VELM system project will be discussed in a separate case at this meeting (Case #1) (+) increased security, risk management Timeframe: 10-20 minutes. With Council direction, Staff will bring forward a resolution to order work outlined in this case at the next Council meeting. Funding Source: QCTV Capital Allocation: Equipment Revolving Fund $50,000 current balance, with $50,000 allocation expected in 2014. Responsible Party(ies): Patrick Brama (case) & Jason Fredrickson (quotes and implementation) Outcome: With Council direction, Staff will bring forward a resolution to order work outlined in this case at the next Council meeting. Council Chambers Ouote Itasca Room Quote AR Room Ouote Attachments Form Review Inbox Reviewed By Date Diana Lund Diana Lund 05/21/2014 02:28 PM Kurt Ulrich Kurt Ulrich 05/22/2014 01:19 PM Form Started By: Patrick Brama Started On: 05/20/2014 10:33 AM Final Approval Date: 05/22/2014