Minutes - Council - 05/13/2014 - Laserfiche WebLink

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City Engineer Westby reviewed the staff report and recommendation to accept plans and specifications and authorize bids for the 2014 Street Maintenance Program, Phase 2. He displayed a map identifying street segments (about six miles) of additional seal coating projects and stated the engineer's estimate is $156,736, including contingency. Should the Council wish to stay within the $116,000 that was left from Improvement Project 14 -00, Area L could be removed from Phase 2. With regard to the $522,000 that had been budgeted but not spent for street maintenance projects in 2013, it had been transferred at the end of 2013 into the Public Improvement Revolving Fund that is used only for street improvement projects. The Council agreed the three projects were the highest priority areas and that once bids are received, it can decide whether to go over $116,000. It was noted that to fund an amount over $116,000, the Public Improvement Loan Fund could be used. Motion by Councilmember LeTourneau, seconded by Councilmember Riley, to Accept Plans and Specifications and Authorize Bids for Improvement Project 14 -01, 2014 Street Maintenance Program, Phase 2, Areas M and N, and to bid Area L as an Alternate. Motion carried. Voting Yes: Mayor Pro Tem Backous, Councilmembers LeTourneau, Riley, Kuzma, and Tossey. Voting No: None. Absent: Mayor Strommen and Councilmember Johns 7.07: Consider Adoption of Resolution #14 -05 -088 to Contract for Specific Work for Shared Fire Services City Administrator Ulrich reviewed the staff report and recommendation to adopt a resolution authorizing the City to contract for services to create a Joint Powers Agreement (JPA) for shared fire services as well as for services to complete an analysis of the financial impact of bringing all involved Relief Associations up to the same level. It is estimated the consulting costs would be $18,000 and based on a pro -rated share considering the size of the City, number of calls, and tax base, Ramsey would be responsible for 67% of the cost. City Administrator Ulrich indicated this cost has been budgeted for and recommended taking this next step. Fire Chief Kapler reviewed the timeline and key issues that had previously been identified by the Study Group and a consultant. Mayor Pro Tem Backous expressed concern with a JPA if, like the Lower Rum River Water Management Organization, Ramsey receives only one vote while covering 67% of the costs. Rather, he felt Ramsey should receive two- thirds of the vote if it was paying two- thirds for the JPA study. In addition, he felt Ramsey was expected to pay too much for determining whether fire fighters from other cities should receive more retirement benefits. Fire Chief Kapler clarified that one consultant is to address the Relief Associations and the other consultant is to draft a JPA and weighted voting to assure it is equitable. Councilmember Riley stated he attended the presentation of the Emergency Services Consulting International (ESCI) Report and learned there were not large dollar savings to be found, which is when Oak Grove left the group. At that point, it was decided to determine whether there would City Council / May 13, 2014 Page 8 of 12