Minutes - Council Work Session - 05/13/2014

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space at three different locations each week. This is the driving need to bring all the rehearsals to one location. Ms. Bohnsack stated she would prefer to stay in this area, as there are no other similar activities in the area. The old Municipal Center would be used only for rehearsals. Councilmember Kuzma stated he thought this was a great idea and would approve the proposal. Councilmember Riley clarified that this would be a very short-term situation. Ms. Bohnsack noted it does give them more of a steady base at least for the short term and gives them time to raise funds for a longer -term solution. Councilmember LeTourneau questioned whether all other buildings in the City had been exhausted. He commented he thought this building seemed underutilized and expensive to retro. He asked whether there was an opportunity to partner with another business. Assistant to the City Administrator Brama explained the old Municipal building did seem to be the best site. The major reason was because of scheduling. Since other buildings are used regularly, this building would be more available for a consistent schedule for the theatre. He stated the staff had not spent much time looking at buildings other than city -owned buildings. The proposed solution would help the Theatre as far as costs and help offset taxes for the City. City Administrator Ulrich commented this is a form of partnership. This would give back to the community as Youth First does. Mayor Pro Tem Backous commented this is an empty building, and this use would help keep kids doing something they love and out of trouble. He suggested this item be brought forward for discussion. He said he preferred to discuss the policy part of it when there was a full Council. Councilmember LeTourneau questioned whether there is a concern about setting a precedent. Councilmember Riley pointed out the City does have a policy, which is recent. He did not think policy had to be revisited. Mayor Pro Tem Backous pointed out this may be a good fit, but the next situation may not be a good fit. He reiterated the proposal should be discussed, especially due to the potential renter being a nonprofit. The consensus of the Council was to direct staff to draft a lease agreement, gather all required supplemental information, research, and present a full case report at the May 27, 2014, Council meeting. 2.04: Policy Discussion on Mail Box Location in Cul - De - Sacs Public Works Superintendent Riemer reviewed the staff report and complaint of a resident relating to the location of his mailbox outside of the cul -de -sac. It was noted this mailbox has City Council Work Session / May 13, 2014 Page 3 of 6