Agenda - Council - 06/10/2014 - Laserfiche WebLink

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• Staff experience and technical competence . Project understanding, approach, work plan, and ability to meet the project schedule • Proposed fees Based on these criteria, Staff scored Hakanson Anderson's proposal the highest, followed by WSB and Associates, then Bolton & Menk's. While staff feels that any one of these 3 firms has the ability to complete the work as requested, Staff believes Hakanson Anderson's proposal shows that they have the greatest level of project understanding, not only in terms of design but also of the required deliverables, and that Hakanson Anderson's proposed fee also provides the greatest value when compared against their proposed staff hours for this project. The proposed not -to -exceed fees identified in the three proposals received are as follows: • $17,811 —Bolton & Menk (based on 169 staff hours = $105.39/hour) . $55,945 — Hakanson Anderson (based on 589 staff hours = $94.98/hour) • $59,136 — WSB & Associates (based on 479 staff hours = $123.46/hour) While Bolton & Menk's proposed fees are by far the lowest, Staff believes their proposed hours and fees will not be adequate to complete the required work and would therefore need to be increased as the project progressed. Staff also believes the proposed staff hours and fess provided by the other two firms more closely align with the anticipated staff hours and fees required to complete the requested work. As such, Staff would not recommend awarding the contract to Bolton & Menk based on their current proposal. Alternatives: Alternative #1 — Motion to authorize Award of Contract to Hakanson Anderson in a not -to -exceed amount of $55,945 for engineering services related to City Improvement Project #14-24, Center Street Improvements — Sunwood Drive to East Ramsey Parkway. Alternative #2 — Motion to authorize Award of Contract to in a not -to -exceed amount of $ City Improvement Project #14-24, Center Street Improvements — Sunwood Drive to East Ramsey Parkway. for engineering services related to Alternative #3 — Motion to deny Award of Contract for Engineering Services for City Improvement Project #14-24 at this time. This is not a preferred alternative by Staff as this would delay project delivery causing the City to miss an opportunity to provide an important roadway connection in The COR utilizing awarded TOD grant funds up to $650,369. Funding Source: Funding for the required engineering services will be provided entirely by the TOD grant awarded from the Metropolitan Council. There is no local matching requirement. This project is included in the current (2014 — 2018) CIP with grants and aids identified as the funding source. Attached are the current CIP sheets related to this project. Recommendation: Staff recommends awarding a contract to Hakanson Anderson in a not -to -exceed amount of $55,945 for engineering services related to City Improvement Project #14-24, Center Street Improvements — Sunwood Drive to East Ramsey Parkway. Action: Motion to award a contract to Hakanson Anderson in a not -to -exceed amount of $55,945 for engineering services related to City Improvement Project #14-24, Center Street Improvements — Sunwood Drive to East Ramsey Parkway. Attachments TOD Grant Agreement RFP Center St CIP Center St Site Man Center St Form Review Inbox Reviewed By Date Kurt Ulnch Kurt Ulnch 06/05/2014 12 27 PM Form Started By Bruce Westby Started On 06/03/2014 11 49 AM Final Approval Date 06/05/2014