Agenda - Council Work Session - 06/10/2014

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Alexander Ramsey Room: $22,000 - $26,000 - Replace poorly performing, costly to maintain, eight year old projector. - As a result of new industry standards, existing projector screen will need to be replaced (wide screen); to compliment new projector. - Replace amplifiers (picture quality), new HDMI ports. ( +) Properly performing projector, reduced light bulb replacement costs, minor staff time savings NOTE: one quote is attached for the first three projects. With Council direction to move forward, Staff will obtain at least one more quote for each project. Public Area Security Cameras: $1,500 - $2,500 - Several new security cameras that will cover entrances to the building, reception area, and Building Department area. - Staff is proposing to combine this project with an existing /pending Police Department project (known as the "VELM System "); which will save an estimated $6,000 (if this project was done separately). - The PD VELM system project was discussed in Worksession on 05/27 and is located on the City Council Consent Agenda tonight. ( +) increased security, risk management Timeframe: 10 -20 minutes. With Council direction, Staff will bring forward a resolution to order work outlined in this case at the next Council meeting. Funding Source: QCTV Capital Allocation: Equipment Revolving Fund $50,000 current balance, with $50,000 allocation expected in 2014. Responsible Party(ies): Patrick Brama (case) & Jason Fredrickson (quotes and implementation) Outcome: With Council direction, Staff will bring forward a resolution to order work outlined in this case at the next Council meeting. Council Chambers Quote Itasca Room Quote AR Room Quote Attachments Form Review Inbox Reviewed By Date Patrick Brama Patrick Brama 06/02/2014 10:18 AM Form Started By: Jo Thieling Started On: 05/29/2014 09:49 AM Final Approval Date: 06/02/2014