Minutes - Council - 06/24/2014 - Laserfiche WebLink

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Motion carried. Voting Yes: Mayor Strommen, Councilmembers Tossey, Johns, Kuzma, LeTourneau, and Riley. Voting No: None. Absent: Councilmember Backous. 7.02: Consideration of Adopting Resolution #14 -06 -116 Accepting Bids and Awarding a Contract for IP 14 -01; 2014 Street Maintenance Program Phase 2 City Engineer Westby reviewed the staff report and recommendation to accept the bids and award the contract to Allied Blacktop Company for IP 14 -01; 2014 Street Maintenance Program Phase 2 for both the base and alternate bids in the amount of $138,999.04. It was noted this will utilize all $500,000 budgeted for street maintenance projects in 2014, and approximately $23,000 will be drawn from the PIR Fund to utilize some of the unspent 2013 Street Maintenance Fund. He advised the bids were 7% lower than estimated and described the alternatives before the Council. City Engineer Westby confirmed that this project will result in no special assessments. Motion by Councilmember Kuzma, seconded by Councilmember LeTourneau, to Adopt Resolution #14 -06 -116 Accepting Bid and Awarding a Contract for Improvement Project 14 -01; 2014 Street Maintenance Program Phase 2. Motion carried. Voting Yes: Mayor Strommen, Councilmembers Kuzma, LeTourneau, Johns, Riley, and Tossey. Voting No: None. Absent: Councilmember Backous. 7.03: Adopt Resolution #14 -06 -101 Granting Preliminary Plat Approval of Country Club Hills Located East of Variolite Street, South of 161st Avenue; Case of Greatland Homes, LLC Community Development Director Gladhill reviewed the staff report and recommendation of staff and the Planning Commission to approve the Preliminary Plat for Country Club Hills (formerly Sweetbay Ridge Phases II and III), a major subdivision that would create 85 new single - family lots, contingent upon revisions as outlined in the Staff Review Letter dated May 30, 2014. At the request of the Council, Community Development Director Gladhill described the preliminary and final platting process, items contained within the Staff Review Letter, and alignment of the proposed short trail segment to connect Traprock with Sweet Bay Ridge. He explained if the Council supported a trail extension to Alpine, staff could vet that option. Bob Hamborg, 15755 Traprock Street NW, stated his concern that the road not go through has been addressed but there is also resident concern with how the conservation easement would be maintained. They supported additional language to address that concern and to allow for some form of cleanup, when needed. Tom Brenner, Greatland Homes Partner, stated they are drafting the conservation easement document based on staff and neighborhood input. He stated perhaps they will call it a `protective easement' instead of a `conservation easement' so maintenance is not restricted. He explained that easement will be recorded on the title and the language will be explicit that you cannot enter that property except to address a catastrophic event or to remove diseased trees. Mr. Brenner City Council / June 24, 2014 Page 6 of 10