Agenda - Council - 08/11/2014 - Laserfiche WebLink

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• BKV Group discounted their price to compensate for previous work; and has dropped their total asking price due to their familiarity with the project (just below 6%). • A formal RFP process is not required in this situation (by Statute). A formal RFP process is a lengthy and staff intensive process. Staff did receive rough proposals from two other firms: o Tushie & Momntomery: 5.75%, $185,725 o Kodet Architectural: 5.85%, $188,955 o BKV Group: $171,00 STAFF RECOMMENDATION: (1) Authorize contract for professional architectural services with BKV Group for Fire Station 2; contingent upon review and amendments from the City Attorney. This will provide a working contract with an architect (BKV Group) for the proposed Fire Station #2 project. The City may terminate said contract at anytime. If terminated, the City would be obligated to pay for completed work only. - and- (2) Authorize BKV Group to complete final design and bid documents ($128,000 cost). This will provide direction for BKV Group to complete final design and bid documents (final site plans, architectural plans, civil plans, landscaping plans, electric/mechanical plans, construction specifications and bid documents). By completing this step, the City would be in position to move forward with constructing Fire Station #2 in an a quick and effective manner. Value exists in completing this step now, rather waiting for a development proposal/purchase agreement to be presented to the City Council (for timing purposes). This work does have a shelf life of five years. This work will need to be completed in order to construct a new Fire Station #2. Unless the Council was not interested in pursing a new Fire Station #2 in the next 1-5 years altogether, Staff would recommend this step be completed. Upon completion of this step, the City Council will have an opportunity to review final plans and specs; final estimated project budget; final proposed funding mechanisms; proposed action -plan for the old municipal center site; and proposed impact to the City's budget. After review of the items mentioned, Staff will ask for direction from the City Council on whether or not to move forward with the proposed project (and if so, when). - and- (3) Approve the attached Reimbursement Resolution 14-08-156 for Fire Station #2 design and construction costs. Adopting a reimbursement resolution will provide a mechanism to pay -back the City's "Facilities Fund" with future bonds. This will allow the City to wrap all costs associated with the proposed project into a single funding mechanism. This resolution does NOT obligate the City to pay for the proposed design costs with bonds (or any other portion of the proposed project). This resolution simply ALLOWS the City to reimburse itself --should the Council decide to, at a later date. NOTE: The approvals proposed by Staff do NOT obligate the City to construct a new Fire Station #2. Action: Authorize contract for professional architectural services with BKV Group for Fire Station 2; contingent upon review and amendments from the City Attorney. - and- Authorize BKV Group to complete final design and bid documents. - and-