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from carrying their own personal cell phones during working hours if it interferes with the <br />performance of their job duties. <br />�❑ Use of public resources by City employees for personal gain and/or private use including, but <br />not limited to, outside employment or political campaign purposes, is prohibited. Incidental <br />and occasional personal use may be permitted with the consent of the department director <br />and direct supervisor. <br />`❑ Personal calls made by employees on a City -provided cellular phone will be made or <br />received only when absolutely necessary and when they do not interfere with working <br />operations and should be completed as quickly as possible. <br />`❑ The Administrator, or designee, will have primary responsibility for implementation and <br />coordination of this policy. All Department Headsdepaxinicrt he a and supervisors will <br />be responsible for enforcement within their departments and divisions. <br />Smart Phones/Tablets <br />Users acting within the scope of their job responsibilities and with Department <br />Headdopartmont head approval, may personally purchase smart phone/tablet from an IT <br />approved and published list of brands and models. IT staff will install approved smart <br />phones/tablets on City owned equipment. The city may at its discretion provide devices to <br />members of staff it deems appropriate. <br />Electronic Mail (e-mail)/SMS (text) Messaging <br />The City e-mail system and City owned or issued cellular phones are toolsi3 a tool to be <br />used for matters directly related to the business activities of the City and as a means to <br />provide services that are efficient, accurate, timely and complete. E-mail messages and <br />texts are subject to regulation under the Minnesota Data Practices Act. The content of the <br />message determines whether a message is public or non-public/private. E-mail is intended <br />as a medium of communication, not for information storage; therefore, e-mail should not <br />be used for the storage or maintenance of official City records or other City information. <br />Users may receive inappropriate and unsolicited e-mail messages. Any such messages <br />should be reported immediately to the IT department. <br />Formatted: Font: (Default) Times New Roman <br />Formatted: Font: (Default) Times New Roman <br />Formatted: Font: (Default) Times New Roman <br />- - 1 Formatted: Font: (Default) Times New Roman <br />1 Formatted: Not Expanded by / Condensed by <br />J <br />`❑ Inappropriate non -business use of the City e-mail system and cellular phones includes, but - - 1 Formatted: Font: (Default) Times New Roman <br />is not limited to; the transmission of non -business audio, graphic or movie files; games; f rmatted: Not Expanded by / Condensed by <br />jokes; instant messaging; chain emails; content of an offensive, indecent, or pornographic <br />nature; copyrighted material and large data files not directly related to City business. These <br />items must not be sent or accepted as e- mail attachments. These types of files can be large <br />and affect the network or computer performance or carry viruses. <br />,❑ Users must practice the utmost respect while texting and may not use text messaging e- 1 Formatted: Font: (Default) Times New Roman <br />mails, or other forms of communication provided or authorized by the City to harass another <br />employee, citizen or other individualthc likc,"Textual harassment" is considered harassment - 1 Formatted: Not Expanded by / Condensed by <br />and is subject to investigation and disciplinary action as described in the Anti -harassment <br />Policy. <br />Formatted: Font: 12 pt <br />4 Formatted: Footer, Line spacing: single <br />22 Pago <br />J <br />1 <br />