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Appropriate network access shall be assigned by the IT department to each user login ID, and <br />users may only log into computers and equipment with their assigned login ID. Passwords are <br />not to be shared with anyone, and will be forced to change periodically. New passwords should <br />not be easily guessed. Any employee who forgets their password or suspects that their <br />password's security has been compromised, may contact the IT department to be issued a new <br />one, which must then be changed immediately. <br />Physical Security <br />0 City users are expected to provide reasonable security to their computer workstations and - ( Formatted: Font: (Default) Times New Roman <br />related IT equipment. This includes ensuring that passwords are not written down in <br />accessible places, removable media must be kept in a secured area, and that confidential <br />data is not displayed in such a manner that unauthorized personnel can view it. <br />0 All IT equipment is City property and must remain on current premises. Users may ( Formatted: Font: (Default) Times New Roman <br />not move IT equipment outside of its assigned area without prior approval from the IT <br />department. Designated portable equipment, such as projectors, laptop computers, <br />and digital cameras, may be removed from City buildings only for City business. <br />Portable equipment must be reserved and checked out only to City users. Users are <br />expected to provide appropriate "common sense" protection against theft, breakage, <br />environmental damage, and other risks. <br />Users are required to log off computer workstations when absent for an extended time, ( Formatted: Font: (Default) Times New Roman <br />such as end of day. Users may, however, "lock" their workstation instead when absent <br />for a short period of time, such as during a meeting or over lunch. <br />Virus Protection <br />�❑ All computer workstations, laptops, and servers must be_protected from viruses using <br />up- to -date antivirus software. Users may not alter their system's configuration or take <br />other steps to defeat virus protection devices or systems. All files on removable media <br />must be scanned for viruses prior to installation onto or access from City computer <br />equipment. Any files suspected or known to contain viruses must be immediately <br />reported to the IT department for proper handling. <br />Wireless Access <br />Formatted: Font: (Default) Times New Roman <br />0 Unauthorized wireless access into the City's computer network is strictly prohibited. ( Formatted: Font: (Default) Times New Roman <br />Wireless access is defined as, but not limited to, 802.11 (Wi-Fi), Bluetooth, WiMax, <br />and cellular technologies. Users may not attempt to scan, connect to, or install any <br />wireless computing device on City equipment or property. Wireless access must be <br />authorized and configured by the City's IT department. Any authorized wireless <br />access must utilize standards -based encryption, and conform to adopted security <br />practices as governed by LOGIS and/or state and federal government guidelines. <br />11 <br />Revised IT p licy ad ptcd by City C until 01 21 12 <br />22IPago <br />1 Formatted: Font: 12 pt <br />Formatted: Footer, Line spacing: single <br />J <br />1 <br />