Agenda - Council Work Session - 07/22/2014

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CC Work Session 2. 4. Meeting Date: 07/22/2014 Information Title: Consider Contract for Professional Services with BKV Group to Conduct F_rx11n':,yi Ord Specifications for Fire Station 1t2 This case was removed from the Agenda. Purpose/Background: PURPOSE: The purpose of this case is to consider moving forward with the next step in the process to construct a new Fire Station #2 -- Final Plans and Specifications (Design Development Stage). Below is a process outline and a staff recommendation. PROCESS (Background): 1. Space Needs Analysis - August 2006 The purpose of this step is to answer a number of questions regarding the existing Fire Station #2 site; and to identify Fire Department space needs. For example, does the existing site work for Fire Station #2? Can we renovate the old municipal center building? Should we demolish and rebuild a new fire station? Attached is a Fire Station #2 Feasibility Report and Space Needs Analysis for the old municipal center site (existing location of Fire Station #2). This work was completed by BKV Group. In 2006, it was determined, utilizing the existing municipal center site was not a feasible or practical long term solution. At that time, a new Fire Station #2 site was identified and proposed--5650 Alpine Drive NW (just northeast of the old municipal center site). 2.Surplus City (honed Property --Summer 2012 In 2012, the City Council identified the old municipal center site surplus City owned property; and provided Staff with direction to identify opportunities to return this property back to the private sector. As part of that discussion, the current location of Fire Station #2 was identified as a factor in the future development of the old municipal center site. In order to allow for future development of the old municipal center site, a new location for Fire Station #2 would need to be planned and prepared for in order to effectively react to future development. NOTE: the process to develop site plans, architectural plans, bid documents, award a bid, and attain government approvals can span several months to a year. 3.Preliminary Design Stage --November 2013 ($19,000) The purpose of this stage is to develop schematic designs of what Fire Station #2 could look like (often referred to as concept design). The outcome of this stage is preliminary architectural designs and preliminary site plan documents. Additionally, a preliminary project budget is developed. This work was authorized by the Council in November 2013. Attached are results developed by BKV Group. Construction costs were estimated at $3,165,000 and soft costs are estimated at $604,500 ($3,769,500 sub total). If the City bonded for this project, the total bond issue would be estimated just above $4M (total estimated project costs). The outcome of this process is a design the will adequately accommodate long term Fire Department needs; and provide one garage stall for an Allina Health Care ambulance; and provide a satellite office and garage stall for the Police Department. 4. Final Design & Specifications --July 2014 ($128,000) The purpose of this stage is to develop final site plans, architectural plans, civil plans, landscaping plans, electric/mechanical plans, construction specifications and bid documents. By completing this step, the City would be in position to move forward with constructing Fire Station #2 in an a quick and effective manner. Value exists in completing this step now, rather waiting for a development proposal/purchase agreement to