Agenda - Council Work Session - 07/22/2014

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CC Work Session 2. 3. Meeting Date: 07/22/2014 Information Title: Discussion Regarding Reviewing and Updating the Personnel Policy Purpose/Background: The purpose of this discussion is to begin reviewing the City's Personnel Policy, resulting in an updated Personnel Policy, ready for distribution in the coming weeks. Staff anticipates this discussion to be the first in a series of discussions with the City Council. Personnel Policy discussions are not necessarily linked to the budget process and are not intended to change total compensation. The discussions are intended to result in an updated Personnel Policy which has been identified as Strategic Imperative IV: An Effective Organization; to update and distribute the Personnel Policy. The current Personnel Policy was adopted in 2006. Since then, individual policies that were approved by the City Council have been added; however, the policy in its entirety has not been thoroughly reviewed or updated by staff, legal counsel, or the City Council, until now. The focus of the updates are primarily driven by the following needs: 1) the need to have a legally compliant policy --reducing risk to the City, 2) the need to have a policy that reflects the the Strategic Plan as it relates to the City Council's direction to modify the City Administrator's authority -- streamlining work processes, 3) the need to provide consistency with the City's labor agreements, where appropriate, to promote fairness among employee groups, 4) the need to provide a means for those facing a real, potential, or perceived conflict of interest to identify and disclose said situations, and 5) the need to have a defensible reference to which applicable employees and others shall be held accountable. The scope of the Personnel Policy generally applies to all City employees, including probationary employees, elected officials, and appointed officials. Certain provisions of the policy may be inapplicable to the following individuals: 1. Elected officials; 2. Appointed personnel; i.e. City Attorney and Health Officer; 3. Members of City boards, commissions, and committees; 4. Paid -on -call Firefighters and volunteer personnel; 5. Emergency employees who are employed for emergency work caused by natural disaster; 6. Other employees working temporarily and/or less than 14 hours per week. Any employee included in a collective bargaining agreement entered into in accordance with the Public Employment Labor Relations Act shall be exempt from any provision of this policy that is inconsistent with such agreement. To date, the policy has been reviewed by the following groups: 1) The Human Resources Manager 2) The Police Chief 3) The Finance Director and the Assistant Finance Director 4) City Attorney Langel's partner -- specializing in employment law 5) The Management Team 6) The Labor Management Committee 7) The City Administrator and the Assistant to the City Administrator