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9.3 If for any reason the credit: wri not tramorforrod to the City's account, the individual must <br />within 90 days after receipt, notify tha I-Iumata AI r nun a Manager of any frequent flyer miles or <br />ac.A pay to ix City the value of those frequent flyer mile;; ar a`vitc. Any ai pa <br />war velutixti ota o f tho credits or benefits will bo resolved in favor of tho City. <br />MILEAGE REIMBURSEMENT <br />A City vehicle should be used whenever one is available. If a City vehicle is not available, and <br />the -your Department Head approves use of an emplovee'svour personal vehicle for City travel, the <br />City will reimburse the emnloveevou for miles driven in excess of the emolovees'vour normal <br />mileage to and from work at the current IRS rate per mile. EachYour request for reimbursement <br />must show the following: <br />1. Total miles traveled on City business, minus normal daily mileage to work from home and <br />from work to home if the emnlovee doesvou do not start or end the trip at City offices. <br />2. Net miles claimed for reimbursement. <br />3. Business purpose of the trip and entity traveled to. <br />4. Startine and endine address to substantiate mileaee claim. <br />Example: <br />TheYour Department Head has approved a full day training seminar held in the City of Anoka. <br />The emnlovee doesYou do not start or end the trip at City offices. <br />Total miles from your home to Anoka <br />Return trip to your home <br />TOTAL MILES DRIVEN THAT DAY <br />16 <br />16 <br />32 <br />Normal mileage to and from work is 10 miles each way (20) <br />TOTAL MILES TO BE REIMBURSED 12 <br />This level of detail must be documentedsh~ on the request for reimbursement. <br />If it is necessary to rent a vehicle to conduct City business, the City will reimburse employees or <br />City Council Members for the cost of renting a vehicle. Care should be taken to rent the least <br />expensive vehiclesas available. <br />9.4 LODGING <br />When on City business outside the seven -county metropolitan area, (40 miles or more away from <br />City Hall) lodging accommodations maywi-11 be provided by the City. Actual costs for a single <br />occupancy room will be reimbursed, but charges shall be reasonable and consistent with the <br />facilities available. In order to keep costs at a minimum, the employee or elected official shall stay <br />at a host hotel or motel, or a less expensive hotel at the discretion of the attendee's Department <br />Head.dcpartment head. The City will not reimburse for costs associated with the attendance of a <br />221Pago <br />- - f Formatted: Heading 2 <br />- - -[ Formatted: Heading 2 <br />Formatted: Font: 12 pt J <br />Formatted: Footer, Line spacing: single 1 <br />