Minutes - Council Work Session - 05/29/2012

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Councilmember Tossey stated that we do not have the Deputy City Administrator position now but we had basically three people doing the same thing. Councilmember Elvig stated the fact that it's on this paper — does that make it a done deal? We will have to measure — there are different ways of funding things. Each one of these on this paper has merit. Councilmember Backous stated we look at road reconstructing and where the money was going to come from. We have not agreed to this million and a half dollars — and now we have the cart before the horse again. Councilmember Elvig stated we will have disagreements on this. City Administrator Ulrich stated to maybe keep the Economic Development Manager in the back of our minds and noted there are other options too. Councilmember Elvig suggested calling the position an Economic Development Manager rather than a Marketing Manager. Mr. Ulrich continued that the IT Intern position was reduced; however, it is good value for the money and asked if it should be put back in. Councilmember Strommen stated that the Deputy City Clerk position was also vacated and that's another area we have not really looked at. Mr. Ulrich stated we are looking at taking two current positions and adding additional hours. One was a proposed reduction in the Accounting Clerk position so we looked at increasing her back to full hours with 10 hours in Administrative Services and in addition, we have the receptionist/secretarial position that increased from 24 hours to be proposed to 40 hours on a temporary basis and bringing back TimeSavers to do additional minutes to offload some of our staff from taking minutes and having web duties be the responsibility of our IT Manager. We have also somewhat decentralized the web page so others can post. Councilmember Wise commented about adding some of these people back up from part-time to full -time — he wondered if all these expenses warranted that. Mr. Ulrich replied yes — we looked at all of that before we proposed this. Councilmember Backous mentioned the buy -out option and asked if that time period has passed. Human Resources Representative Lasher stated we have had two employees elect to do the buy- out. One is a fulltime Police Officer and one is a part-time Building Maintenance employee. Mr. Ulrich stated that not filling the Deputy City Administrator position is the biggest cost savings; however, there are pros and cons to not filling this position. Part of what we have done with marketing has been shifted to Patrick Brama but not to the level of the Deputy City City Council Work Session / May 29, 2012 Page 8 of 12