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Case #2: Authorize Various 2002 Capital Purchases Finance Officer Lund stated that Minnesota bid laws require different levels of competitive bidding based on dollar amounts of the item to be purchased. The total capital outlay approved in the 2002 Adopted General Fund Budget is $937,850. Funding for these capital items comes fi'om general revenues and the Equipment Replacement Fund. Staff recommended approval to proceed accordingly with the purchase of the capital outlay items included in the 2002 Adopted General Fund Budget. Motion by Mayor Gamec, seconded by Councilmember Kurak, to recommend that the City Council approve to proceed with the purchase of the capital outlay items included in the 2002 Adopted General Fund Budget. Further discussion: Councilmember Anderson inquired as to what the possibility was that the City would not have enough money to pay for the equipment. Finance Officer Lund replied that the purchases are part of the 2002 budget and would not be impacted by any shortfalls. She also noted that a majority of the purchases are not being made by the general levy. Councilmember Hendriksen inquired if the motion would permit the items to be purchased without coming back to the Council. Finance Officer Lund explained those items under $10,000 would not come back to the Council, but anything over $50,000 would come back to the Council. Police Chief Gustafson noted that the squad cars have been negotiated through a negotiated contract with Hennepin County Purchasing and meets standards and he would like to place an order for the cars tomorrow. Director of Public Works/Fire Chief Kapler noted that the snow plow truck is also covered under a purchasing agreement where all the bidding requirements have been met. Staff will come forward to the Council with a recommendation on the snow plow truck prior to it being purchased. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Kurak, Anderson, Hendriksen, and Zimmerman. Voting No: None. Case #3: City of Ramsey Capital Improvement/Capital Outlay Plan Finance Officer Lund stated that earlier the Committee was presented with Ramsey's Capital Improvement/Capital Outlay Plan (CIP) for the years 2002-2006. It had been prepared in an attempt to anticipate major capital expenditures in advance of the year in which they are budget requests. Further, several projects may interrelate or require other improvements prior to initiation, which would cause delays without prior planning. Additionally, projects may require budgeting over several years or receipt of funds from other sources (i.e. grants) requiring planning completion prior to the funding year. Finally, the plan enables a snapshot of the identified capital needs of the community allowing for continual prioritization of these needs, Approval of the CIP by Council does not authorize spending or initiation of a given project. It does, however, provide a guide for the community for a whole array of private and public decision-making, impacted by public capital expenditures. Therefore, the CIP should receive ratification only if the Council perceives actions contemplated within the plan as reasonable and Finance C0mmittee/~,cc~c. nloer ~ o ~,~,~ Page 2 of 4