Minutes - Council - 11/10/2003 - Laserfiche WebLink

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exhaust to travel into the lower level of City Hall. To remedy this situation, two exhaust fans would need to be installed that would energize on the opening of the bay doors as well as fresh air dampers on Opposing walls of the fans in order to properly ventilate the exhaust created by the fire trucks to th9 outside. Staff received two quotes for the specified work, both in the amount of $16,250. Staff recommended contracting with Palen/Kimball for the work due to the fact that they will be able to complete the work within six weeks versus a two to three month lead-time with RICCAR.. Staff recommended that additional revenues from building permits generated thus far in 2003 be used to cover the costs of the work. Secondly, the area currently occupied by the building inspectors, building official, and the environmental specialist needs to be reconfigured to allow for a service counter for building inspections, a workstation for the permit technician, and a plan review space for the building official and inspector. Staff has been working with WorkXite on reconfiguration plans for the building department. The cost for the workstations will be $20,000. Staff recommended that additional revenues from building permits generated thus far in 2003 be used to cover the costs of the work. Councihnember Kurak inquired if they had enough money from building permits to cover the costs. Finance Officer Lund replied yes. Councilmember Elvig inquired if these items would not be capital expenditures since they are long-term capital items. Financc Officer Lund explained that the items will be recorded as capital items for the future. These items were not budgeted for at the beginning of the year so they could not be included as capital items. Councihnember Etvig inquired if these items could be paid for from the general fund and then be reimbursed from the equipment replacement fund. Finance Officer Lund explained that in order to purchase new equipment from the equipment replacement fund it would require a supermajority vote of the City Council. Councihnember Strommen inquired as to how much in excess has been received from building permits. Finance Officer Lund replied about $90,000, but noted that they are also using those funds to pay for the building inspector, and building permit technician. Motion by Mayor Gamec, seconded by Councilmember Pearson, to adopt Resolution #03-11- 297, Authorizir~g the contract with Palen/Kimball for installation of a ventilation system in Fire Station #2 (City Hall) and adopt Resolution #03-11-298 authorizing the purchase and installation of'workstations for building department staff. City Council/November 10, 2003 Page 8 of 9