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AC I T Y O F <br />1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 <br />FAX (763) 755-8923 a WWWO ERMN.GOV <br />TO: Mayor and Council Members <br />CC: Jim Dickinson, City Administrator <br />FROM: David D. Berkowitz, Director of Public ks/City Engineer <br />SUBJECT: Consider Approving Amended Assessment Manual (Policies & Procedures Guide) <br />- Engineering <br />DATE: March 1, 2011 <br />INTRODUCTION <br />The City Council is requested to consider approving the amendments to the Assessment Manuel <br />(Policies & Procedures Guide) to address how improvements to existing gravel roads would be <br />assessed. <br />DISCUSSION <br />Attached are proposed changes to the Assessment Manuel that would allow the City Council to <br />approve a 50% assessment rate based on total project cost. The revision also identifies criteria <br />that the City Council can consider to determine if the petitioned project is viable and should be <br />partially funded by the City's Road & Bridge Fund. <br />The annual cost for the City to maintain gravel roads is close to the same as paved roads. For <br />gravel roads there is dust control which is sprayed once during the summer, grading the road <br />which occurs 4 to 5 times per year and reshaping (addling additional class 5) which occurs <br />approximately once every 4 years. For a paved surface the maintenance items include crack seal <br />and seal coat once every 8 years and annual sweeping costs. <br />Although the annual maintenance cost may be similar, the long term replacement cost is not. The <br />current policy is 25% of the roadway reconstruction is assessed to benefitting properties and the <br />remaining cost is funded by the City. Gravel roads do not have a replacement cost. <br />BUDGET IMPACT <br />The City's Road & Bridge Fund would fund 50% of all City Council approved improvements to <br />existing gravel roads. <br />ACTION REOUIRED <br />The City Council is requested to consider approving the amended Assessment Manuel (Policies & <br />Procedures Guide) as shown on the attachments. <br />Respectfully submitted, <br />David D. Berkowitz <br />Attachment: Revision to Assessment Manuel (Policies and Procedure Guide) Page 11 & 14 <br />