Minutes - Parks and Recreation Commission - 11/13/2014

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Motion carried. Voting Yes: Vice Chair Bennett, Commissioners Chubb, Fyten, Mobry, and Trappen. Voting No: None. Absent: Commissioner Barr. 4. APPROVE MINUTES 4.01: Approve Park and Recreation Commission Meeting Minutes dated October 9, 2014 Motion by Commissioner Mobry, seconded by Commissioner Trappen, to approve the following Park and Recreation Commission Regular Meeting Minutes: 1) Park and Recreation Commission Regular Meeting Minutes dated October 9, 2014. Motion carried. Voting Yes: Vice Chair Bennett, Commissioners Mobry, Trappen, Chubb, and Fyten. Voting No: None. Absent: Commissioner Barr. 5. COMMISSION BUSINESS 5.01: 2015 — 2019 Parks Five -Year Capital Improvement Plan Parks & Assistant Public Works Superintendent Riverblood reviewed the purpose of this case is to recommend the 2015 -2019 Parks' Capital Improvement Plan (CIP) to City Council on November 18, 2014. The document outlines a 5 -year plan similar to the previous 2014 — 2018 plan, with the last year (2019) also functioning as a "place- holder" for park projects with uncertain time - lines, or unidentified funding such as grants and Park Dedication fees paid by developers. Projects such as the playground at Elmcrest Park that were not completed in 2014, but begun, are shown for completion and payment this coming year. Parks & Assistant Public Works Superintendent Riverblood stated the Parks 5 -year CIP will be adopted by Council as part of the larger CIP document, usually corresponding to the General Fund budget in December. He provided an excerpt from the anticipated larger city -wide all - category CIP, and includes an explanation on the CIP document and process. He continued that, because future years' of the CIP consist of many variables, staff recommends a discussion of the various values and details associated with each project within 2015; and a brief, summary mention of future years' projects for 2016 -2019. All capital improvements require on -going maintenance costs (day -to -day labor, utilities or annual expenses); and therefore, staff and City Council will evaluate very carefully the real and total costs of each capital improvement for consideration within the context of the General Fund operations budget at the time projects are brought forward for development. Parks & Assistant Public Works Superintendent Riverblood reminded the Commission this is a planning document and does not commit to the expenditure of funds. Also, that the smaller the Park Trust Fund balance gets, the lower the interest received. He would like to limit the discussion to 2015. Park and Recreation Commission/November 13, 2014 Page 2 of 4