Agenda - Council - 01/27/2015 - Laserfiche WebLink

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improvements, and that Elk River will pay for Ramsey's share of the costs up -front while allowing repayment over a three-year period. Staff has since verified that repayment would be allowed to occur interest-free over calendar years 2016 to 2018, which would not impact the City's adopted 2015 budget. On September 16th, 2014 staff presented Elk River's proposal to the Public Works Committee for consideration of recommending Council approval of the project, pending further direction from Elk River. It was discussed that though the railroad crossing is located entirely within the City of Elk River, City of Ramsey businesses and residents would share the benefit of the quiet zone so Elk River's request to share in 50% of the costs seems reasonable. It was also discussed that Elk River proposed to reconstruct Jarvis Street as a 9 -ton road with bituminous pavement and concrete curb and gutter at a width of 32 -feet, which appears to be reasonable considering that Jarvis Street is a Municipal State Aid route, and that the concrete curb and gutter will help protect the pavement edges and extend the life of the pavement. It was also discussed that a 10 -foot wide off-road bituminous trail was proposed west of Jarvis Street to connect the City of Ramsey's Mississippi River Trail, which is to be constructed on the south side of Highway 10, to Elk River's section of the Mississippi River Trail, which is proposed to be routed through the City of Elk River (not along Highway 10). Based on all of the proposed improvements, and assuming a 50/50 cost split, the City of Ramsey's total cost -share amount was estimated to be $970,728. The Public Works Committee recommended Council approval of Elk River's proposal using a 50/50 cost split and three-year payback allowance beginning in calendar year 2016. On October 20th, 2014, the Elk River City Council reviewed the Feasibility Report for the City of Elk River's 2015 Street and Utility Improvements project, which included the 32 -foot wide street design with 10 -foot wide off-road bike trail. At that time, the Elk River City Council directed their staff to redesign Jarvis Street to a 36 -foot wide street with two 12 -foot wide through lanes and two 6 -foot wide on -road bike lanes and no off-road trail. In January of 2015, Elk River provided the attached City Council case and Feasibility Report to Ramsey City staff, along with the attached memo from their consulting engineer Bolton-Menk, Inc, (BMI) dated October 29th, 2014 addressing the revised design and estimated project costs. Based on the BMI memo, as well as the attached 2 -page cost estimate that adjusts the estimated costs for the old 32 -foot wide street design to the revised 36 -foot wide design, the City of Ramsey's total share of the project costs decreased by $50,422.50 resulting in a total estimated cost -share of $920,305.50. Notification: Notifications are not required for this case. Observations/Alternatives: Observations: In 2014, City of Ramsey staff rated this section of Jarvis Street with a PASER rating of 2 which warrants a total reconstruction. While this is not the worst street in the City of Ramsey, it ranks quite close and as such is included in the City's 5 -year CIP for street reconstruction projects. Though the adjacent property uses are different on either side of the shared section of Jarvis Street, with industrial properties in Elk River and residential properties in Ramsey, Jarvis Street is designated as a Municipal State Aid Street by both cities and as such must be reconstructed to State Aid standards as proposed by Elk River. Reconstructing this section of Jarvis Street at the same time as the reconstruction of Andie Street and/or 164th Lane in 2016 and/or 2017 as shown in the current CIP would not be a good option as access to 164th Lane would be required from Jarvis Street from time to time. Therefore, reconstructing Jarvis Street in 2015 fits well with our scheduled road reconstruction projects. Ordering a Feasibility Report will allow staff to further explore funding options for the proposed improvements, including the use of special assessments to benefiting properties. At this time, staff anticipates presenting the Feasibility Report to the City Council on February 10 th, 2015. If special assessments are utilized, the Chapter 429 public process will need to proceed as quickly as possible to allow the project to move forward in 2015 as currently proposed by Elk River.