Agenda - Council - 12/22/1992 - Laserfiche WebLink

Home

I I I I I I I I I I I I I I I I I I I CASE ~DMINISTRATIVE SERVICES CAPITAL REQUEST By: Ryan R. Schroeder, City Administrator BackgrOUnd: Some time ago it was suggested that the Staff review the potential for customer service improve-~ents! by reconfiguring the office/reception area. I believe that what was contemp!aied .Was a remodeling of the reception counter area, perhaps pushing this area out into the Public ~orridor. After c0n~sidering such a project, Staff pursued, instead, no amendments to the configuration df this counter area but contracting for conswaction of a dual reception work space whidh w~uld fit into the existing counter area. The resulting improvement would be two reC,~fion ~}ositions immediately accessible to the public as opposed to the existing situation i~herc~in Staff must greet the public by leaving thek work station. Danner,s Cabi~jet Shop had constructed the existing cabinets and counter area, therefore, we appr0a~hed~ this company for a bid for this project. You will note that the cost for this improvement ii $2,133.09 after adding in the 6.5% sales tax which was not included in Danner,$ bid ~.roposal. While this was not a "budgeted for" improvement, the Administrative!Services supplies budget has sufficient funds remaining in 1992 to pay for the im.pr;0~em{hlt. It is requested that the Budget Committee recommend to Council, authorization. !of this purchase and that Council ratify the Budget committee's recomm~ndatio, n on December 22, 1992. If this occurs, banner's has informed me they could deliver the cabinets by December 31, 1992. Tl~eiben~fit of this timely delivery date is that we would be able to reconfigure our work statiqns p.~ior to the new positions recently authorized starting on January 4, 1993. It should be nO'ted by Council that if this purchase is authorized, the four existing work stations W~°uld be reconfigured to allow for a total of six work stations in the Administrative iServlees area. It should also be noted by Council that this reconfiguration may cau~;~ sorOe additional expense in telephone and computer wiring and partitions between WOrk stations and between the reception area and the balance of the Administrative Services ~miod, s. Therefore, it is suggested, as part of this project, that Council authorize up to $3,.000 for completion of the cabinetry and any related expenses out of the Administrative ~Services supplies budget. Within the i1993 budget document, Staff had requested replacement of 10 secretarial chairs in the area~ of police, Administrative Services and Finance. At $265.00 per chair, given the above recorgmendation, Staff would like to further request that the number be amended from 10 to,, 13 iand that Staff be authorized to purchase these chairs in 1992 from the equipment i'epla~cement fund. Staff RecOmmendation: Motion to authorize the expenditure of up to $3,000 out of the Administrative Services supplies t~uClget ifor completion of two work stations and related improvements. and -