Agenda - Council - 03/24/1992 - Laserfiche WebLink

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~ ~: CASE # AWARD EI~GII~IEERING CONTRACT FOR WOOD POND HILLS SUBDIVISION i ~ By: Steven J. Jankowski, City Engineer Background,: On February ~5~,_~!3972 the Ramsey City Council authorized solicitation of requests for engineering proposals f~O~, Pond Hills subdivision. Requests for proposals were sent and received from five engineei'i~ig ill'ms which had indicated interest in providing services to the City of Ramsey. A summary ofit~s~ ~roposals is attached as well as the individual proposals from each fu'm and the initial letter r¢~tueS~ng proposals. As you can:see, t~ere is a significant variation in the proposal for basic engineering services between the fi?e fffms. The average proposal of the three highest fnnns is more than 55% greater than the average fCr the two lowest firms. Our past practice has focused on comparing the prices for basic set ces i°nly, since the costs of inspection and staking are considerable affected by weather eond ioaq and the abilities of the low bid contractor. The lowest price submitted for basic engineering: rvic~s was from Hakanson Anderson Associates, Inc. The second lowest proposal came from' aie~ Stewart & Associates, Inc. and was approximately 14% higher than that submitted b Hag..~anson Anderson, Inc. Although Maier Stewart & Associates, Inc. has not performeit w, ~k fO~' the City of Ramsey in the past, they have performed work for the neighboring communitie~l ', if Elk River, St. Francis, Oak Grove Township, Champlin and Fridley. I consider both firms eal~bteiof Successfully completing work of this nature. The City Engi ~eer[~ng Department has also examined feasibility of undertaking this project. The scope of the ;w )rl~ ~alls for expending an average of 320 hours to prepare plans and specifications within a peri!~ ~ of ~pproximately one month. Even devoting full time, sufficient hours would not be available ~0 complete this element of the work within this interval. During the calendar periods this work Will aee~'to be performed, the Engineering Department will be actively involved in the constructiono !th~ Highway gl0 sewer and water project, preparing contract documents for the Waco Streer ~e~tCn.~ion and providing inspection for the Wood Pond Projects in addition to its routine duti~s.t. I P~opose however, the Engineering Department to provide completion of project feasibility ~ta~ly a~fld the post-construction elements of this project. In addition, some project inspection W0~ld ~so be provided depending upon the status of other City projects at the time this goes to constrttctio~. Recommend~itioa: It is my recort haen~tation that engineering services be awarded to Hakanson Anderson Associates, Inc. or M~er"l ~teW~ ~ Associates, Inc. exclusive of the cost elements associated with preparation of the feasibilit~_ !tud) i and post construction services. The decision between selecting either of these firms is de~ ~dent upon how strongly the City Council feels in regards to involving new consultants in ~rov'.ding City engineering work. Council Aet~n: Based on disC~ ssion. Review Chel:kliSt: City Administn ttor City Engineer CC:03/24/92