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~ AI~MINISTRATIVE SERVICES CAPITAL REQUEST -~ t By: Ryan R. Schroeder, City Administrator CASE # Some tirae~ag0iit was suggested that the Staff review the potential for customer service improvem~!nt-~!iby reconfiguring the office/receptmn area. I believe that what was conte~Pl~t h:l ~'!as a remodeling of the reception counter area, perhaps pushing this area out into ttle liliC !0rriclor. : I ; mn 'th After: c0~id~ ~ng such a project, Staff pursued, instead, no a e dments to e configui~iti~n ~ i this counter area but contracting for construction of a dual reception work space wh{c~,~ iuld fit into the existing counter area. The resulting improvement would be two recept~0ni ositions immediately accessible to the public as opposed to the existing situation ~re Staff must greet the public by leaving their work station. et Shop had constructed the existing cabinets and counter area, therefore, this company for a bid for this project. You will note that the cost for this $2,133.09 after adding in the 6.5% sales tax which was not included in roposal. While this was not a "budgeted for" improvement, the ervices supplies budget has sufficient funds remaining in 1992 to pay for Danner's we apprOtt~he, improv~ril~nt Danncr'~: l~id AdminiS~tiw the imprOx ~m~nt. It is requested that the Budget Committee recommend to Council, authoriz/it: Oni~pf this purchase and that Council ratify the Budget committee's recommehi ~ti bb on December 22, 1992. If this ocO~rs, ~, anner's has informed me they could deliver the cabinets by December 31, 1992. Tile bea~fit of this timely delivery date is that we would be able to reconfigure our work Stafio ~S p~or to the new positions recently authorized starting on January 4, 1993. It should}b~ n0~ed by Council that if this purchase is authorized, the four existing work stations ~W~ui~ be reeonfigured to allow for a total of six work stations in the Admini$~.'V$'~ervices area. It should also be noted by Council that this reconfiguration may Cau$~sotl~e additional expense in telephone and computer wiring and partitions between W~k ~[ations and between the reception area and the balance of the Administrative Services !~t~ti ~on[s. Therefore, it is suggested, as part of this project, that Council authorize up to: $%.000i~or completion of the cabinetry and any related expenses out of the Administr~iv~ Services supplies budget. Within the[19 budget document, Staff had requested replacement of 10 secretarial chairs in thearea~ of~ ~olice, Administrative Services and Finance. At $265.00 per chair, given the abov~ r~o.. ,tbrrnendation, Staff would like to further request that the number be amended from 10 it~l ~eendmetnhtat Staff be authorized to purchase these chairs in 1992 from the equipmerit~et ~ ~.______.___ fund. C°mmitte! ~ Motion to, -..e0thmend to City Council to authorize the expenditure of up to $3,000 out of the Admit st[a~i've Services supplies budget for completion of two work stations and related ira '°%~ents. ~[ 4