Agenda - Parks and Recreation Commission - 10/08/1992

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AUT;HORIZATION OF EXPENDITURE CASE #6 OF PARK FUNDS FOR EMERALD POND PARK DEVELOPMENT By: Steven Jankowski, City Engineer Mark Boos, Parks/Utilities Coordinator Background:i With the completion of the Wood Pond Projects subdivisions, a park known as Emerald Pond was dedicated. Tile!development agreements for the Wood Pond Projects included provisions to generate funding for the ~ie~elopment of the park. Attached is an exhibit showing the anticipated generation of these funds. ~t tl/e~ present time, a total of $34,602 has been received from these subdivisions as dedication reqUireihents placed in the development agreements for these subdivisions. In addition, a total of $5'6,60~ w~ill be special assessed, again in accordance with the development agreements for these subdivisi~nsi 'This allows us a budget of $91,202 for improvements in Emerald Pond Park. In addition to thi~:mCney, approximately $31,627 will be dedicated from future phases of the Wood Pond ProjeCts~stlbdivisions. The aforementioned development agreements anticipated the development of~ th~ Park simultaneously with the development of the subdivisions. In keeping with the spirit of thi~ragteement, we are proposing to initiate construction of improvements for the park. The Park and R~creation Commission has approved the Emerald Pond Park Plan. Therefore, we are as~ng City Co~lnd:iI's authorization to proceed with development of Emerald Pond Park based upon the year and do~ar~ detailed in this case: Wgrk By Ougtatio~: Because the elm-nents of this park's development involve numerous unrelated trades and the cost of any single eler~en~ is relatively small, we propose awarding individual elements through quotations subject to the limitation of State Statutes. This method allows us to eliminate advertising costs and the markup agt~ndfal contractor would generally place on work performed by subcontractors. State Statute manda~'~s ~0ntracts in excess of $25,000 to be advertised and competitively bid. Contracts between $10,0 ~0 Ired $25,000 may be made by negotiation providing two or more quotations are received and k pt on file for 12 months. lmt~rovement~ ~qoueht for Al~th~rization: Below is a desc~'ip~On of the improvements for which authorization is being sought: A. Parlcing?L0~ $15,000 The att0ehe~d Park Plan calls for a 40 stall parking lot extending off 142nd Avenue N.W. At the pre,ntb!time Northdale Construction is performing work for the developer of Windemere Woods ~n~ Addition. This work would be a logical extension of the street work. Quotations were obtained from five contractors. Northdale, who is performing the street work, submitted ~l~e lowest quotation at an estimate of $14,000. An additional $1,000 is being request*d ~or stak:ing. Playgrot~nfl Equipment $25,000 Earlier.~hisI year City Staff requested playground equipment proposals, including installation costs, fi:om:ten of the area's vendors. Three responded. At the Park and Recreation Commi~si°~n!s Capital Improvements Work Session, a Playground Equipment Subcommittee was ch0set~ ~or 1992 and 1993. This subcommittee will choose Emerald Pond's play~ound qmpm~nt;:based upon the received proposals, exclusive of ~nstallanon. Installanon of the playgrt~unfliequipment will be done by the vendor's recommended contractor. Resilient surfaeir~g ~ containment timbers (border) will be done by City Staff.