Agenda - Council Work Session - 02/24/2015

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CC Work Session 2. 4. Meeting Date: 02/24/2015 Information Title: Review Community and Business Event Participation Purpose/Background: Purpose: To review the community and business events in which the City Council and staff may wish to participate. Background: The City's Discretionary Expenditures Policy requires that annually, the City Administrator review upcoming events with the Council. Additionally, the policy states that annually, the Council will establish a maximum amount for community and business -relation expenses. Annually, the City Council and key City staff participate in various breakfast, gala and golf events in support of community and business organizations. Events anticipated for 2015 include the following: Anoka Area Chamber Gala Anoka/Ramsey Rotary Events Achieve Services, Inc. Annual Dinner Boy Scout Breakfast Alexandra House Gala (aka, Hope Gala) Mayors' Prayer Breakfast Youth First - Community of Promise Events Golf Events: Anoka Area Chamber of Commerce Anoka/Ramsey Rotary Anoka Technical College North Metro Chamber Golf Event Mercy & Unity Hospitals Ramsey Lions North Metro Mayors Association Golfing for Groceries - Village Bank Youth First - Community of Promise It should be noted that annually, the EDA members budget for and participate in a number of community and business events for business retention and expansion purposes. The budget and member participation is approved by the Board annually. Approximately $3,068 was spent on these community and business events in 2011, approximately $1,083 was spent in 2012, approximately $885 was spent in 2013, and approximately $2,322 was spent in 2014. Staff is recommending that Council review the list of events provided by staff. If there are some events the Council feels should be omitted, or any events Council would like to add, staff will update the list accordingly, and bring it for formal approval to the March 10, 2015 City Council meeting - via consent agenda. Just because an event is listed, does not mean that the City will participate. The level of participation is governed by the budget limits and the availability of people willing and able to participate. Timeframe: