Agenda - Council - 03/24/2015 - Laserfiche WebLink

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This project is currently out for bids, which are due March 31st. Construction is proposed to begin this spring and be completed this fall. Monetary incentives have been built into the project specifications to allow for additional compensation when specific construction activities are completed by target deadlines, which could impact overall project costs. Based on the available incentives, the earliest anticipated completion date for this project is mid-September, while the latest anticipated completion date is mid-November. However, project completion dates are also influenced by inclement weather and other unforeseen conditions. Notification: No notifications were required for this case. Observations/Alternatives: Observations: The City's ultimate share of the project costs will be based upon actual construction costs, and local costs are intended to be shared equally between the City and the County. The estimated local cost share amount of $2,807,744 is not a capped amount but rather the high end of an anticipated amount. This amount could be higher if bids come in higher than anticipated, but Anoka County does have the right to reject bids and re -bid the project should the bids be significantly higher than anticipated. If Council approves the attached draft JPA, three original agreements will need to be executed and returned to Anoka County in a timely manner for approval and execution by the County Board. Alternatives: Alternative #1 — Motion adopting Resolution #15-03-074 approving the draft Joint Powers Agreement between Anoka County and the City of Ramsey for the Highway 10 & Armstrong Boulevard Interchange improvements as attached. Alternative #2 — Motion denying adoption of Resolution #15-03-074 at this time. Funding Source: The City's share of the local project costs for the proposed improvements are estimated to be $2,807,744 but will ultimately be based on actual construction costs following project completion, which could be more or less than this estimate. To date, the City's local costs for this project have included: • $940,000 for acquiring the 14590 Armstrong Boulevard (Wiser Choice) property which was funded through TIF District 4 and includes no taxes, demolition or relocation fees. • $1,038,368 for acquiring the 14540 Armstrong Boulevard (Oasis Market) property which was funded through TIF District 2 and the Equipment Fund and includes no taxes or demolition fees. The City's remaining costs based on the current estimate are $829,376 which is proposed to come from TIF District 2 funds which have a balance of approximately $1.3M. Recommendation: Staff recommends selecting Alternative #1. Staff does not support Alternative #2 since this could negatively impact the project start date and/or ability to deliver this important improvement project in 2015. Action: Approve or deny adoption of Resolution #15-03-074 at this time.