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Alternative #1. Authorize the Request for Quotes. This is a helpful budget planning tool that does not obligate the <br />City to switch vendors or obligate the City to future costs. With the price gap consistently reducing between our <br />existing system and newer, web -based systems, it seems an appropriate time to review available systems and costs. <br />Alternative #2. Do not authorize Request for Quotes. Under this alternative, Staff would simply assume remaining <br />with our current system for purposes of 2016 Budget planning <br />Funding Source: <br />There is no additional cost to the City to issue a request for quotes. If the process selects a new vendor, annual costs <br />would remain similar to the existing system. However, there would be an up front set-up cost of approximately <br />$25,000 to $75,000+. It is this wide range of options that makes it important to do a structured request for quotes <br />that ensures a consistent comparison and ensure that all implementation costs are captured. <br />Recommendation: <br />Staff recommends that the City Council authorize the request for quotes for permitting, licensing, and code <br />enforcement software. <br />Looking forward, it would be Staffs recommendation that a new vendor would need to significantly increase the <br />functionality of the current system at a similar annual price. Staff would not recommend switching vendors if it <br />were to be too similar to our existing system, as there is a significant start-up and transition cost. <br />Action: <br />Motion to authorize the request for quotes for permitting, licensing, and code enforcement software. <br />Request for Quotes <br />Attachments <br />Form Review <br />Inbox Reviewed By Date <br />Kurt Ulrich Kurt Ulrich 03/19/2015 09:20 AM <br />Form Started By: Tim Gladhill Started On: 03/18/2015 08:04 AM <br />Final Approval Date: 03/19/2015 <br />