Minutes - Council - 03/24/2015 - Laserfiche WebLink

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Councilmember Kuzma agreed and noted road closures also need to be communicated. City Engineer Westby stated staff will discuss that communication process and provide updates to the Council. He stated the City did mail notice to businesses in the area of the interchange notifying them that Anoka County had decided to close Armstrong Boulevard during the construction. Motion by Councilmember LeTourneau, seconded by Councilmember Johns, to Adopt Resolution #15 -03 -074 Approving Joint Powers Agreement with Anoka County for U.S. Highway 10 /CSAH 83 (Armstrong Boulevard) Interchange Improvements, Improvement Project 14 -22, contingent upon review and approval by the City Attorney. Motion carried. Voting Yes: Mayor Strommen, Councilmembers LeTourneau, Johns, Kuzma, Riley, Shryock, and Williams. Voting No: None. 7.06: Adopt Resolution #15 -03 -075 Approving Change Order #2 and Partial Payment to Kuechle Underground, Inc. for Riverdale Drive Reconstruction and Extension — Armstrong Boulevard to Traprock Street, Improvement Project #12 -22 City Engineer Westby provided a presentation outlining this Case and recommendation to approve Change Order #2 and partial payment to Kuechle Underground, Inc. in the amount of $262,019.96. Councilmember Kuzma asked if the contractor's portion was missed in the bid. City Engineer Westby stated the contractor has been good to work with on this project and it was not an issue on the contractor's part. He described the difficulty in developing the plans for this complicated project that included working with Anoka County, MnDOT, and numerous private property owners, and incorporating last minute revisions to match the Highway 10 and Armstrong Interchange plans. In addition, problems were encumbered during construction in serving properties with utilities on both sides that required switching the sanitary and storm sewer alignments. Mayor Strommen stated it is clear these errors are on the part of the City in plan preparation and asked how this can be avoided in the future. She stated she becomes concerned with large change order amounts and frequency beyond what you expect. City Engineer Westby stated staff has talked about the critical need for `many sets of eyes' to review the plans before they go `out the door.' He explained this can be helped when the feasibility report and plans are started in a timely manner to allow adequate time for proper review. In addition, Mn/DOT trunk highway design projects are not typically prepared and developed by City staff members and maybe those types of projects would be best left to consultants with City staff handling the review. City Council / March 24, 2015 Page 9 of 14