Agenda - Council - 02/10/2015 - Laserfiche WebLink

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Reconstructing Jarvis Street in 2015 fits well with the current list of CIP projects including the reconstruction of Andie Street and 164th Lane in 2016. This is because access to 164th Lane will be required from Jarvis Street while reconstructing 164th Lane, so reconstructing Jarvis Street in 2016 would not allow for such access. The Feasibility Report proposes to use special assessments to benefiting properties to fund a portion of the proposed improvements. The use of special assessments must conform to the requirements set forth in State Statute Chapter 429, the City Charter, City code, and the recently adopted Special Assessments Policy. In order for the City of Ramsey to meet the project schedule as proposed by the City of Elk River in their Feasibility Report, the public process deadlines must be strictly followed as listed in the attached City of Ramsey Feasibility Report. The City of Elk River has been working with their consultant, Bolton & Menk, Inc., to prepare final plans and specifications for this project. Staff received a set of 90% plans on February 3rd and is in the process of reviewing the plans. During our review we have noted several items that will need to be discussed with Elk River and their consultant which could impact project costs, though likely not significantly. Per the proposed project schedule in the Feasibility Report, a public information meeting will be held on February 18 th, 2015 for the purpose of soliciting public input on the project prior to the Public Hearing, if ordered. Staff will mail meeting invitation letters to the 10 property owners that are proposed to be specially assessed for the improvements. City staff has requested that this item be added to the Lower Rum River Watershed Management Organization agenda for the February 19 th LRRWMO Board meeting. This will allow staff to determine if additional stormwater ponding will be required to account for the proposed widening of the road, which could impact the project costs. According to the attached Feasibility Report, this project is necessary, feasible, and cost-effective from an engineering standpoint, and can be constructed as proposed herein. Alternatives: Alternative Action #1 — Motion to adopt Resolution #15-02-035 accepting the Feasibility Report and ordering a Public Hearing for the Jarvis Street Reconstruction and Railroad Crossing Quiet Zone Improvements; City Improvement Project #15-20, as proposed by staff. Alternative Action #2 — Motion to adopt Resolution #15-02-035 accepting the Feasibility Report and ordering a Public Hearing for the Jarvis Street Reconstruction and Railroad Crossing Quiet Zone Improvements; City Improvement Project #15-20, with modifications as follows: Alternative Action #3 — Motion to deny adoption of Resolution #15-02-035 at this time. Funding Source: The Feasibility Report was completed in-house as part of staff's regular duties. Based on Elk River's estimated cost -share information attached, the City of Ramsey's share of the project costs totals $920,305.50, although this number may change slightly based on staff's review of the plans and following discussion of the project with the LRRWMO on February 10. This estimated cost accounts for 50% of the costs for reconstructing the shared segment of Jarvis Street and the required railroad crossing quiet zone improvements. The City of Elk River is agreeable to paying the City of Ramsey's share of the costs up -front with an interest-free payback period of 3 -years for calendar years 2016, 2017, and 2018. Elk River's estimated costs include 10% contingency costs plus 10% indirect costs for administrative, engineering and legal costs. No costs are proposed for temporary easements. This improvement project, which is listed in the City's current 5 -year Capital Improvement Plan, is proposed to be funded using a mix of Public Improvement Revolving (PIR) funds, special assessments, and stormwater utility funds.