Agenda - Council - 02/24/2015 - Laserfiche WebLink

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CC Regular Session Meeting Date: 02/24/2015 Submitted For: Grant Riemer, Engineering/Public Works By: MaryJo Warner, Engineering/Public Works 4. 10. Information Title Adopt Resolution #15-02-047 Awarding Contract to Pearson Bros. Inc for 2015 Street Sweeping Purpose/Background: In February of 2015 the public works department asked for RFQ's for our spring street sweeping program. The contractor selected will be responsible for sweeping approximately 100 miles of city streets curb -to -curb, and trucking the material collected to the PW faculty for future processing. Public works forces will sweep the remaining 70 plus miles of roads. The roads our PW staff will sweep are mainly located in our urban area, were timing of the sweeping is more critical. An invitation for quotations was mailed to nine contractors; and an advertisement for quotes was also published in the Anoka County Union on January 30, 2015 and February 6, 2015 for the 2015 Street Sweeping Program. One quote was received by the February 10th deadline and are as follows: Pearson Bros. Inc. $32,000.00 It should be noted that Pearson Bros was also the low bidder for our 2014 sweeping program and performed the work to the satisfaction of the city. Observations/Alternatives: Spring is the busiest time of year for the public works department. Staff is working on athletic fields, repairing damage from snow plowing and flushing our municipal water system. With the addition of the contracted sweepers, public works staff is able to concentrate our resources on these and other maintenance tasks. Spring street sweeping is a critical function that must be completed in a timely manner. The goal is to have the debris swept up before spring rains or water main flushing wash the material into the storm water system. Once the sand and debris enter the storm water system, it is estimated to be four times more costly to retrieve. Funding Source: Staff recommends that council accept the quote for sweeping services from Pearson Bros and award the contract for the 2015 spring street sweeping program for an amount not to exceed $32,000.00 Recommendation: Funding will come from the Storm Water Utility cost center 9605-6489 Action: Motion council to Adopt Resolution #15-02-047 Awarding Contract to Pearson Bros. Inc for 2015 Street sweeping program for an amount not to exceed $32,000.00 Resolution Attachments Form Review