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INTER-OFFICE MEMORANDUM Michael Auspos, Police Chief Mark Boos, Parks/Utility Coordinator Mary Gomez, Senior Accountant David Griffin, Fire Chief David Gustafson, Sergeant Steve Jankowski, City Engineer Dean Kapler, Assistant Chief Kay McAloney, Personnel Coordinator Merle Mevissen, Public Works Supervisor Ryan Schroeder, City Administrator FROM: Sandra Ashley Helling, Finance Officer DATE: March 4, 1993 SUBJECt: CAPITAL OUTLAY REQUESTS NOT FUNDED IN 1993 It seems like only yesterday we were finalizing the 1993 General Fund Budget, but it was actually three months ago. During those discussions the Finance Committee and staff identified several capital requests that were deemed worthy; however, the budgeted revenues were insufficient to fund. Since that time the year-end 1992 variances from budget have been identified with a favorable result of approximately $209,000. This variance will be the primary topic of discussion at the Finance Committee meeting of March 9, and the Committee would like to hear from staff as to City-wide priorities. On February 9, 1993, at the request of the Police Department, the Council did approve the purchase of three (3) Mobile Data Terminals (MDTs) in the amount of $12,716.10. The funding source was specified as the Landfill Expendable Trust Fund; however, it is possible the Council will redesignate the funding from the 1992 favorable result. If this is the case, the balance under discussion would then be $196,000. This favorable balance resulted from specific revenue sources that are not forecast to continue or continue at the 1992 rate (LGA, airport reimbursement, building permits). Therefore, items of discussion should be capital or one time in nature to avoid increasing operating expenditures without the ongoing revenue source to fund same. Attached hereto is a listing of items that were given honorable mention at the close of the 1993 budget sessions, the MDTs that were subsequently approved by Council and a new item not requested in the 1993 budget. This new item is to replace the carpet in the Council chambers, refurbish the mall area and carpet the Police area at an estimated cost of $10,000 or less. If I have missed something or you would like to add to the list, please feel free to do so. Then rank the items listed with your priority number and return to me no later than Monday, March 8. I will summarize the responses and distribute at the Finance meeting of March 9.