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INTER.OFFICE MEMORANDUM TO:. Council Finance Committee Ryan Schroeder, City Administrator FROM: Sandra Ashley Helling, Finance Officer DATE: March 9, 1993 Michael Auspos, Police Chief Mark Boos, Parks/Utility Coord. Mary Gomez, Senior Accountant David Griffin, Fire Chief David Gustafson, Sergeant Steve Jankowski, City Engineer Dean Kapler, Assistant Chief Kay McAloney, Personnel Coord. Merle Mevissen, P. W. Supervisor SUBJECT: STAFF RECOMMENDATION REGARDING CAPITAL OUTLAY REQUESTS NOT FUNDED IN 1993 Department heads and supervisors met on March 8 to discuss and develop a staff recommendation regarding priority status of capital outlay requests deemed worthy but not funded in 1993. This discussion was initiated due to a favorable 1992 revenue versus budget status. Staff's unanimous, three part, recommendation is as follows: 1. A 12/31/92 transfer be made to the City's Equipment Revolving Fund for the following: MDTs as approved by Council 02/93 - 1993 purchase Replace Squad #4 - 1993 purchase One ton 4 x 4 Public Works truck w/dump body & plow 1993 purchase New Fire Department tanker ($73,500 - 31,700 prey. funded) 1993 purchase Equipment Replacement Fund ($264,225 - 138,225 prev funded) Total 1992 Transfer to the Equipment Revolving Fund $12,716 10,442 18,921 41,800 110.837 $194,716 2. A 12/31/92 transfer be made to the City's Administrative Trust Fund to provide future funding for the following: Planning assistance as approved by the Council 02/93 $13.000 Memo Total $207,716 Council designate interest earnings from the Landfill Expendable Trust Fund in the approximate amount of $120,000 per year for the years of 1993, 1994 and 1995 to fund capital improvements for Parks. In the event the Council does not fund parks capital improvements for 1993 from the Landfill Trust Fund, staff then recommends the dollars allocated to the Equipment Replacement Fund in part one above instead be used to fund 1993 Parks Capital Improvements. As with all capital outlay budgets or allocations, prior to advertising for or soliciting bids on a capital item(s) budgeted, the purchase discussion is brought', back to the Finance Committee for specific approval to proceed. In this way changes in the City's revenue streams or capital need can be reviewed prior to actually making a commitment to spend the money.