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- CASE # REQUEST FOR ADVERTISEMENT FOR BIDS COMPUTER SYSTEM REPLACEMENT FOR POLICE DEPARTMENT By: Jeff Arneson, Investigator Background: The Police Department has been experiencing repeated problems with its computer system. Although the problems have been minor, they are frustrating and time consuming. All of the problems appear to be directly related to the keyboards, other than the hard drive failure on the IBM AT PC. All of the TI 931/VDT terminals have keys that are sticking, locking up the computer, and necessitating the re-booting of the system. Recently the IBM AT PC keyboard has started experiencing this problem. In September 1992, the IBM AT PC had a hard drive failure. It was repaired and the unit was checked for other problems. This unit could give us a few more years of service except for the monitor and keyboard. The TI 931/VDT terminals were purchased in 1984 along with the TI 990 mini-computer. The IBM PC's were purchased at approximately the same time. To correct the current problem, the four TI 931/VDT terminals and the monitor and keyboard for the IBM AT PC need to be replaced. Last fall during budget workshops, it was agreed that a review of the Police Department computer needs would be performed. This review has been completed and addresses the current tasks and possible future tasks. To address the above listed problems there are five other options available. Two of the options correct the problems without increasing the capabilities of the system. The review detailing the five options is attached. Observations: The funding for the new system will be from the equipment replacement fund. Without the expertise in computers, the acme cost and feasibility of each proposal cannot be determined at this time; however, as computer hardware prices decrease the costs associated with a new system will decrease. After the bids have been received, the proper choice can be submitted with cost figures for your consideration. Staff Recommendation: It is recommended the City request bids from vendors for replacing the TI 990 rrfini- computer with a total PC system, replace the TI 990 mini-computer plus a PC computer work station with network system, or keeping the TI 990 mini-computer plus a PC computer work station with network system; all options with new printers. Bids for all three options will let us choose which option is the most cost effective at this time. Committee Action: Motion to direct the City Administrator to solicit bids for a new system based on a PC system. Review Checklist: Investigator Finance Officer Chief of Police City Administrator FC: 04/27/93 /7