Agenda - Council - 11/23/1993 - Laserfiche WebLink

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INTERIM OPERATIONAL PARK PLAN 1994 THROUGH 1998 Abstract: Goals, training, staffing projections and capital improvements also provide insight into operations. This plan dovetailed into our plans for Engineering, Community Development and other public functions present a general operational direction for parks. In addition to the above, the introduction of computers or unknown technologies unique to recreation and natural resource management are not addressed in this plan. The most operationally significant occurrence detailed will be the 1994 completion of the Comprehensive Recreation and Natural Resource Plan. This revised plan will be truly comprehensive and will be the OlY'~rational plan. As stated, this interim operational plan does not spea_k to the City's Five Year Capital Improvements program. Most significant capital improvements dramatically impact operations, both from the tilt/mate addition of maintenance a~msviries and from the Staff time involved until sa.id improvement has been completed. Thc Lake Itasca Trail development underway is an example of the interaction between capital improvements and operations. Revision of the Comprehensive Plan and subsequent ratification by the Park and Recreation Commission and City Council will serve to provide medium and long term operational direction to Staff. In addition, each year, park task and project lists will be updated. This will serve to apprise all levels of Staff and public of the operational plans unique to the specific areas; plus, this will stand as a-priohtized work assignments in the supervisor(s) absence. (This will nor include murine details like mowing, field preparation, etc.) Also important and possibly initiated in 1994, will be the development of standards to assure that a consistent and acceptable level of services is appropriately provided. Standards chronolog the job to be done, how often, what level of quality and the Staff rime allowed per task/area. Standards also provide a means to demonstrate costs of "programs" and insure equitable attention to all areas based on prmrity. The most important function of standards is in conveying management's expectations to the public and Staff and, consequently provides another way to assess individual imporm_nce and determine '.budget levels. Of higher prior/r), for 1994 would be the implementation of a task/hour accounting system. Tn.is system will involve individual staff members entering predetermined codes on their tlmesheets in lieu of more general task descriptions. It is projected that there will be a net decline in the ~mount of rime spent recording the hour activities with a dramatic increase in the amount of detail we are able to "pull up" regarding individual's rime spent (please reference 1993 memorandum to this effect). The following items are hsted by the year most likely to be instituted: 1994: Be~n site development plans for all community play fields and developable neighborhood parks at a minimum of four per year. This site development would begin with the topographical base maps provided by engineering. Engineering would then detail the significant features on the base maps for the Park and Recreation Commission to identify "best fit" improvements to that area. !994's schedule for site development plans would see POverwood Hills, Fox Park, Sunny Ponds, Forest Hideaway and most importantly, Lake Itasca's/W'nispering Pines Park. Periodic meetings with community service officer to culture safety and loss prevention strategies. This could occur from school out to mid-July and at least monthly for other periods.