Minutes - Parks and Recreation Commission - 05/14/2015

Home

5. COMMISSION BUSINESS 5.01: Recommend Playground and Site Improvements for Elmcrest Park Parks & Assistant Public Works Superintendent Riverblood reviewed in March of 2015 City Council authorized Staff and the Park and Recreation Commission to proceed with various 2015 Parks Capital Improvements, including the playground project for Elmcrest Park. A comprehensive Request for Proposal was developed for a not-to-exceed amount of$90,000 to be funded by the Lawful Gambling Improvement Fund; for the play structure elements, as well as seating, and landscape in the vicinity of the new Community Building. This RFP was sent to approximately 25 landscape architectural firms and playground purveyors, with the intention that they form a collaborative to provide a"winning" design for the proposed improvements, worth of the park and building's prominence in the community. Five proposals were received by the deadline for submission on May 6, 2015. The purpose of this case is for the Commission to carefully examine all elements of each of the five, separate proposals — and make a recommendation to City Council on the proposal that represents the best value to the community, in relation to the many goals expressed within the RFP. Upon careful evaluation of all the details of the five proposals, the Commission should list the attributes (in summary) of the winning design and include these within the motion recommending City Council approval. To aid in the Commission's critique and assessment, Staff will have for the meeting an evaluation form derived from the RFP. The 2015 Parks Capital Improvement Program has scheduled $100,000 within the Lawful Gambling Improvement Fund for the playground related project, including a minor trail realignment and irrigation for the sodded areas ($10,000 for this,plus the $90,000 playground. Staff, together with any residents attending the 6:00 p.m. Open House will assist the Commission in the playground evaluation and subsequent recommendation to the City Council. The five vendors are: Parkitecture Midwest Playscape Flagship St. Croix MN/WI Playgrounds Parks and Assistant Public Works Superintendent Riverblood distributed the proposal evaluation forms to be used when reviewing each proposal. 1. Flagship — Parks and Assistant Public Works Superintendent Riverblood reviewed the proposal and indicated the different pictures are different views of the same equipment. No trees were included in the proposal. The zipline was a unique feature and the optional concrete pad. This did not meet the intent of the RFP. Park and Recreation Commission/May 14, 2015 Page 2 of 4