Agenda - Council - 06/23/2015 - Laserfiche WebLink

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5. POLICY BOARD BUSINESS 5.01: Review Framework for a Future Citizen Engagement Process Related to the Environmental Protection/Resource Management Chapter of the Comprehensive Plan City Planner Anderson stated that this case is not a continuation of the Planning Commission and EPB joint meeting in April. It is to review the Board's proposed framework for how it is going to proceed to look at the Environmental Protection/Resource Management Chapter of the Comprehensive Plan. He stated that the citizen engagement process used in the past has worked well for the City when they were looking for public feedback on small land use area planning This process involves a scoping meeting to look at a broad general question to engage the public and allow the participants to identify specifics they would like to talk more about and to ask meeting participants to break off in smaller groups and discuss a specific issue and then reconvene in a larger group to discuss and look at themes that have support from participants. The second step would be to develop alternatives and solutions based on the discussion. The third step would be to agree on how to move forward. This may require a follow-up meeting depending on how many people attend the meeting and the discussion. He stated that there has been positive feedback regarding this process because the City is not setting up the agenda but is getting feedback and input from the public and basing what the City is going to do off of the input. He requested input from the Board on what the question for the public meeting should be and what additional resources the Board would like to see available for the public meeting. He stated that a public meeting would likely take place in late fall. Board Member Lewis asked if City Planner Anderson wanted the Board to select a singular topic or question from the case information provided. City Planner Anderson replied that the case information contained examples of questions asked in the past so none of those questions would be used. He stated that the intent of the question would be to draw out the public and get them engaged. Board Member Covart asked if it would be possible to have a list of natural resources under question number two. City Planner Anderson stated that they might be able to highlight a couple of very broad natural resource topics and underneath the broad question have specific bullet points such as water resources. He thinks the question itself would be broad and the supporting promotional materials could contain a more refined list. Acting Chairman Valentine stated it is a challenge and a delicate balance to provide focus without leading people too much. City Planner Anderson explained that Staff would kick the meeting off with an example of a topic and then open it up to the public for their concerns and encourage them to write those concerns on the wall on a post -it note. People interested in a specific topic are put into a small group with their interest. Each small group takes its own notes and presents back to the group as a whole. He stated that the phrase "natural resources" would interest the public. Environmental Policy Board / May 19, 2015 Page 2of7