Agenda - Public Works Committee - 04/20/2004

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P.W. CASE: REQUEST FOR MAINTENANCE OF PRIVATE STREET By: Brian E. Olson, Assistant Director of Public Works/Principal City Engineer Background: At the October 8th' 2002 City Council meeting, Staff was directed to bring a case to a future Public Works Committee to discuss the possibility of taking Over the maintenance of the private street that serves as access for the townhomes of Rum River Hills. On October 17, 2002, Staff met with the residents of the townhouse association on site. On November 19, 2002, the Public Works Committee was presented the attached case which addressed some of the issues that were expressed at that meeting. The attached minutes also include a motion to recommend to the City Council that the private street continue to be maintained by the' Rum River Hills Homeowners Association. This recommendation was ratified at the December 12, 2002 City Council meeting. On October 31, 2003, Staff met with the townhouse association representative to discuss another request to take over the private street that services their subdivision. A list of discussion points is attached to this case that was prepared by the association. The primary question that was listed on the above mentioned list of discussion points was approximately how much would each homeowner be assessed for a street improvement project if the City required the street to be upgraded to City standards. It is difficult to estimate the Cost of construction on this street since Staff is aware that there may be some soil issues with this particular roadway. Staff recommends that a soil boring be completed to determine an appropriate depth of road to bring this section up to City code. This recommendation comes at a cost of $400 pursuant to discussions with Northern Technologies, I_nc who would perform this service. Staff had a discussion with Ms. Jan Miskowic and have asked for this cost to be reimbursed by the association. She plans on discussing it with their Board and writing a letter, if approved, agreeing to the expense reimbursement and allowing the work to be done on private property. Committee Action: Motion to recommend to the City Council to hire Northern Technologies at a not to exceed cost of $400 contingent upon the Rum River Hills Townhouse Association issuing a letter agreeing to reimbursement and allowing the soil boring to be done on their private property. Reviewed by: Public Works Director/Fire Chief City Administrator PW: 4/20/04