Agenda - Council - 10/13/2015 - Laserfiche WebLink

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Our Mistionc To work together to reipoiibly grew our comma nityr, and to provide quality, cert-oliBcdwe, and efficient government services. CC Regular Session 7. 2. Meeting Date: 10/13/2015 By: Bruce Westby, Engineering/Public Works Information Title: Public Hearing - Adopt Resolution #15-10-254 Adopting Assessment Roll Certifying 2015 Street Maintenance Program Overlay Improvement Assessments; Improvement Project #15-00 Division B Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #15-10-254 adopting the assessment roll certifying 2015 Street Maintenance Program Division B, Overlay Improvements; Improvement Project 15-00. Background: The City of Ramsey's long-term Street Maintenance Program provides for various city streets to receive overlay improvements each year to cost-effectively maximize the life expectancy of street pavement sections throughout the City. Overlaying streets helps to increase the structural integrity of the pavement sections, while also providing some of the benefits received from crackseal and sealcoat improvements. Division B of the 2015 Street Maintenance Project involved pavement overlays on approximately 3 miles of bituminous surfaced public streets in various locations throughout the City. All of these streets had Pavement and Surface Evaluation Rating (PASER) ratings of 3 or 4 making them ideal candidates for overlays. Attached are final assessment maps A through C which show the locations of the streets that received overlays as part of the 2015 Street Maintenance Program. Also attached are the final assessment rolls as proposed by staff for Council approval. Preliminary Assessments The City's adopted Special Assessments Policy targets special assessments amounting to 25% of pavement overlay project costs. The preliminary special assessments were approved at an amount equaling 25% of the estimated pavement overlay project costs. This cost totaled $634,880 and included 10% contingency costs and 25% indirect costs for administrative, engineering, finance, and legal costs. The assessment rate was therefore preliminarily approved at a flat rate of $1,280 per each of 124 assessable properties having direct access to an improved street, regardless of property location, size, length of frontage, or number of accesses. Public Comment A Public Information Meeting was conducted for this project on March 18, 2015. Property owners from 11 of the identified 124 assessable properties attended the meeting. The general consensus at the meeting was that this work was needed. Questions received included what the amount of the assessment was, whether the amount would change, whether it was the same for everyone, how lot sizes varied across project areas, whether assessments could be split out by project area, whether sidewalks were being added with this project, and how long access might be restricted. Any questions not addressed at the meeting were followed up on afterwards by providing additional or updated information via email, by meeting with the property owner at City Hall, or by visiting the property owner on site to discuss their concerns.