Minutes - Public Works Committee - 09/15/2015

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City Engineer Westby responded other cities have used it. This is the first time it is used with Ramsey. He said staff is meeting Mn/DOT on Thursday to clarify the costs. Public Works has already indicated there will be enough manpower to complete this project this fall. He said he was looking for this Committee's recommendation to bring this item to the Council. Councilmember Johns said she noticed the contract went out three years. She asked what that covered. City Engineer Westby responded the contract applies to work on any trunk highway. Three years is their preferred contract length, though it could likely be modified. Councilmember Shryock confirmed the City will pay for all the improvements, but is saving money in the preparation and planning stages. City Engineer Westby answered in the affirmative. Chairperson Riley asked if there will be anything done to the crossing on the south side. City Engineer Westby replied not at this time. He said there have been missing trail segments which the City has been piecing together as things develop. Mn/DOT wants to work with the City to come up with solutions for that in the future. Motion by Councilmember Johns, seconded by Councilmember Shryock, to recommend that the City Council approve the Mn/DOT Master Partnership Contract as proposed. Motion carried. Voting Yes: Chairperson Riley, Councilmembers Johns and Shryock. Voting No: None. 6. COMMITTEE / STAFF INPUT City Engineer Westby gave an update of the Trail Maintenance Policy. He said staff is in the process of developing the policy. Two Engineering interns and other staff drove all the trails this summer and GPS'd the trail segments including horizontal and vertical controls. All the pedestrian curb ramps were also documented and noted whether they are or are not ADA compliant. Staff is working on processing all this information as time allows. The goal is to have a draft by mid winter. Public Works Superintendent Riemer noted the trail rating system will have 3 levels. Level 1 requires no work. Level 2 requires filling in cracks. Level 3 is a complete overlay. He said they will start with the best trails and keep them preserved. The trails in the worst shape will be considered last, as they will need more work. This will allow the City to most cost-effectively maintain the trails. He added that all the trucks now have a GPS, and that will aid in ensuring all trails and sidewalks are plowed, and to answer questions from the public during snow plow events. Public Works Committee/ September 15, 2015 Page 7 of 9